Oregon Department of Education
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4/17/2014 10:41:00 AM
District Contacts for Report Card Validations During Summer 2014

With the end of the year fast approaching, please make sure that you have contacted your Regional ESD Partner regarding summer schedules and contacts for testing coordinators. There will need to be someone available throughout the summer to submit, validate and correct data submissions and preview Report Cards.

Please make sure that your Regional ESD Partner has the following information for whoever will be responsible for data submissions and validations over the summer months:

    a) The name, email and phone number of the person who will be in charge over the summer. If there will be more than one point of contact, please indicate when each person will be available. Please ensure that there will be someone available throughout the summer and/or provide the contact information for the district superintendent.

    b) The name, email and phone number for a district staff person or the district superintendent to be contacted in the event the test coordinator cannot be reached.

This information should be provided to your Regional ESD Partner as soon as possible but must be submitted prior to schools closing for summer vacation.

Important Summer Dates for Test Coordinators:
  • Institutions Validation* - currently open; closes May 19
  • Third Period Cumulative ADM Collection - currently open; closes May 23
  • NCLB Title III: Limited English Proficiency Collection - currently open; closes May 30
  • Freshmen on Track Collection - opens May 15; closes June 27
  • Class Roster Collection - opens May 15; closes June 30
  • Discipline Incidents Collection - opens May 15; closes June 30
  • Annual ADM - opens May 22; closes July 14
  • Preliminary Report Card Detail Sheets - first posting June 19

* Requests for recognition of boundary changes are due to ODE no later than May 16 to apply to School and District Report Cards. To make a request, please submit the “Boundary Change Calculator” found at http://www.ode.state.or.us/search/page/?id=661.

Additional dates are available at: https://district.ode.state.or.us/wma/training/docs/rc_collectionvalidationdates_1314.xlsx Excel Spreadsheet
Visit https://district.ode.state.or.us/search/page/?id=234 for WebEx link and training handouts.

If you have questions, please contact your Regional ESD Partner.

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Oregon Department of Education
Voice: 503-947-5600
Fax: 503-378-5156
255 Capitol Street NE
Salem, OR 97310-0203

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