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1/3/2013 10:33:00 AM
2012-13 ELPA Test Window Opens Next Week

The English Language Proficiency Assessment (ELPA) window opens on Wednesday, January 9, 2013. This assessment is required each year for all students eligible to receive NCLB Title III services. For additional information about the ELPA, please refer to Appendix H of the Test Administration Manual. In anticipation of the opening of the 2012-13 ELPA test window, ODE has the following reminders and recommendations (excerpted from the Test Administration Manual and the TA User Guide):
  • Continuing in 2012-13, the ELPA is a single assessment made up of two segments. The first segment of the ELPA will include the Reading, Writing and Listening items. At the end of the first segment, students are given the opportunity to review their answers prior to finalizing them. Next, there is a second segment for the Speaking items. A separate Test Administrator (TA) approval is required for the speaking segment, so that districts can have local flexibility when scheduling administration of the speaking segment. Some districts will separate local test windows for the two segments, both for scheduling purposes and to prevent potential student fatigue.
  • For each qualifying ELL student, the LEP flag must be set to "yes" in the student's SSID file and verified in the Test Information Distribution Engine (TIDE) in order for an ELPA opportunity to be presented to the student. Students will not be able to access the ELPA until this step has been done by the district.
  • As districts and schools prepare to administer the ELPA, districts should check the computers being used for the ELPA to ensure all updates are installed and the computers are ready for the assessment. For example, JAVA or the headset drivers may need updated in order for the technology to meet the testing system's minimum requirements.
  • Prior to logging a student in to the ELPA, TAs should review the internal volume on the computer and adjust as needed. For Windows systems, an internal low- to mid-volume setting for the ELPA is recommended. TAs should preview these settings prior to student arrival to ensure that the settings are at an acceptable level.
  • For the ELPA speaking segment, each student must have a valid recording. Once again this year, the recording feature will be sensitive and may produce an error message even when a valid recording was registered. If a student gets an error message indicating that their speaking response may not have registered, the student should play back their recording. If the student can hear the recording, then the recording is valid and does not need to be re-recorded. In this case, the student should accept the response and move to their next item. If the student cannot clearly hear the recording, then the student should re-record the response after checking the volume and placement of the microphone. Once the student is satisfied with the recording, the student should accept the response and move to their next item.
  • The data delivery table below outlines when student scores will be reported based upon the testing dates. Students must have completed and submitted both segments of the ELPA in order to receive a score.
Batch Testing Dates Scoring Window (Approximate) Data Extract (from Hand Scoring to Quality Assurance) Data Delivery to ODE Data Delivery to Districts
1 1/9 - 1/31 2/1 - 2/15 2/22 3/12 3/19*
2 2/1 - 2/28 3/4 - 3/15 3/21 3/29 4/12
3 3/1 - 3/31 4/2 - 4/15 4/19 5/2 5/15
4 4/1 - 4/30 5/2 - 5/14 5/20 6/3 6/10
*pending validation of calibrations
  • As with the other OAKS assessments, a student must complete and submit an ELPA test within 45 days of starting that test, otherwise the test opportunity will expire.
  • A participation reminder about the ELPA: as opposed to the other OAKS assessments, students must complete 100% of the items administered in both segments to count for participation. Please see the Test Administration Manual, Appendix H, for details concerning the ELPA administration for students on IEPs.
  • New for 2012-13, students on qualifying IEPs or 504 plans may be exempted from certain domains. Due to the nature of some students' disabilities, a student's IEP or 504 Plan might exempt the student from responding to a particular domain of the ELPA (reading, writing, speaking, or listening). For instance, students with a hearing impairment might have an IEP or 504 Plan that exempts them from the listening domain. New for 2012-13, as a restricted resource, districts may code ELPA domain exemptions in TIDE. This new restricted resource will ensure that the student does not receive any items from the exempted domain when taking the ELPA and will replace the need for TAs to enter false responses through the student interface as in past years. For students who test with this new restricted resource, the student's ELPA score will be generated based on the remaining domains. Please see the Test Administration Manual, Appendix H, for details concerning exempting domains on the ELPA.

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