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2/16/2012 8:42:00 AM
Assessment and Accountability Update - February 16, 2012
Assessment & Accountability Update
February 16, 2012

In This Issue:
  • Final Session! Training of Trainers for the Essential Skill of Reading - Using Work Samples
  • Extended Assessment Alerts
  • ELPA Practice Test
  • ELPA Domain Exemptions
  • Last day for Winter Paper-Based Writing Performance Assessment is February 23
  • Spring Paper-Based Writing Order Window Open
  • Office of Assessment and Accountability Hosts DTC WebEx Meetings
  • OAKS Testing Opportunity Survey
  • Development of the Common Core Assessment
  • ODE Introduces State Readiness Coordinator (SRC) Team
  • Online Tests Administered To Date
  • Staff Position 2011-12 Validations Close Friday, February 17
  • Class Size 2011-12 Collection Closes March 2, 2012
  • Assessment Warehouse Extract Application Training on March 6, 2012


Final Session! Training of Trainers for the Essential Skill of Reading - Using Work Samples

On February 22 from 2:00 to 4:00 p.m. ODE will host a final training session of Level 2 & Level 3 Training of Trainers for the Essential Skill of Reading - Using Work Samples. Training of trainer sessions on developing local work samples and on scoring work samples for middle school teachers are scheduled during the spring. However, February 22 is the final opportunity for local facilitators to receive training for high school presentations.

The training session will show local facilitators how to present introductory (Level 2) training on using the Reading Scoring Guide with student work samples at the high school level. Participants will then receive all the materials needed to hold a local training that is appropriate for both English Language Arts teachers and content area teachers.

During the same training session, local facilitators will also walk through Using the Reading Scoring Guide - Level 3 In-Depth training sessions. Two workshops, one for high school ELA teachers and one for content teachers, will focus on increasing accuracy in using the reading scoring guide to certify student proficiency in the Essential Skill of Reading to earn a diploma. Most students who are seniors and all students in grades 9 – 11 will be required to show proficiency in reading prior to graduation.

To find a full schedule of Essential Skill Training of Trainers sessions and information for registration, go to http://www.ode.state.or.us/search/page/?id=2042.


Extended Assessment Alerts

The Extended Assessment test administration window is open, and test materials are available for download. Please note the test administration window closes at 11:59 PM on April 26, 2012, and the window for entering Extended Assessment data closes at 11:59 PM on May 18, 2012.

If you have any questions, please contact Brad Lenhardt at Brad.Lenhardt@state.or.us eMail or (503) 947-5755.

ELPA Practice Test

Operational ELPA administrations are gearing up. More than 14,500 ELPA tests have been started since the window opened in January and more than 50,000 will be completed by the closing of the ELPA window in mid-May. As a gentle reminder, the ELPA practice tests are available for all students to familiarize themselves with the functionality of the ELPA prior to the operational administration. Specifically for younger students, practice time using the mouse for the multiple choice and word builder items, and practice time for all students to become familiar with the buttons for recording and playback during their speaking items. Practicing for the speaking items, using the record and play buttons, and practice re-recording when students are not satisfied with their responses is recommended. Another benefit of students using the practice test prior to the operational administration is that students will be able to see the various types of items that they will encounter during operational testing. The practice tests, available at all five grade bands, can be administered multiple times to the same students. This can help to build familiarity and confidence. The practice tests are available at www.oaks.k12.or.us. The practice test website requires the use of the secure browser, or Mozilla Firefox. As with the operational administration, students will need a headset and microphone in order to fully participate in the practice tests.

ELPA Domain Exemptions

For a small percentage of ELL students with disabilities, the specific nature of the student's disability may prevent the student from fully participating in all of the ELPA domains (reading, writing, listening, and speaking). In these rare cases, the student's IEP team may decide to exempt the student from a particular domain. In such cases, the TA must use the process described in Appendix H PDF of the 2011-12 Test Administration Manual to indicate the skipped domain, including the verbatim script included on p. H-5. Districts must also code skipped domains in Student Centered Staging using the ELPA "ONLY" IEP Test Administration Codes included in Appendix J PDF of the 2011-12 Test Administration Manual. Students assessed on only some of the ELPA domains based on an IEP decision will be scored only on those domains.

For more information about the criteria for ELPA domain exemptions, please see Part VII - English Language Learners of the 2011-12 Test Administration Manual.

Last day for Winter Paper-Based Writing Performance Assessment is February 23

The winter paper-based Writing test window closes next Thursday, February 23, 2012. Districts administering the winter paper-based Writing test must ensure that students complete the test by the end of the day on February 23 (students taking the online Writing test have through March 16 to complete testing). Paper-based tests completed after February 23 will be treated as invalid and will not be scored.

Districts must ensure that all unused test booklets, including blank overage booklets, are securely shredded and that all completed tests are shipped for scoring by Monday, March 5. When packaging completed tests for return shipping, districts must use the return mailing labels included in the Return Kit delivered to districts during the week of February 9. The Return Kit also included a return checklist and an overage certification form. Districts submitting non-precoded "overage" booklets for scoring must sign this form and include it with their shipment certifying that overage booklets were only used to test eligible Grade 11 students who had not previously taken and passed the High School Writing test. Districts should use the same boxes in which the test booklets originally arrived for use in returning completed Writing tests for scoring. Instructions for packaging completed tests for return shipment and scoring are included on p. G-20 of the 2011-12 Test Administration Manual PDF and are also repeated in checklist format in the return checklist included in the return kit. Tests shipped after March 5 will be treated as invalid and will not be scored.

Spring Paper-Based Writing Order Window Open

The order window for the spring paper-based Writing test (grade 11 only) is currently open. Districts will have through March 19, 2012 to complete their orders for the spring test window. Districts may order paper-based writing tests for their students using the Test Information Delivery Engine (TIDE) of the OAKS Online System. The TIDE User guide which is posted at http://www.ode.state.or.us/search/page/?391, includes detailed instructions on the order process.

Please remember that based on legislative action, the 2011-12 Writing Performance Assessment will only be offered for students currently enrolled in Grade 11 who have not already taken and passed the assessment. ODE will not fill orders submitted by districts for students enrolled in a grade other than Grade 11 or for Grade 11 students who already have a passing score. In addition, please remember that students who participated in the Winter Writing window (either online or paper/pencil) may not participate in the Spring Writing Window. While districts will receive an overage of "blank" writing booklets to address fluctuations in student enrollment, districts must ensure that only eligible Grade 11 students use these booklets.

For information or assistance, contact your Regional Assessment Support Partner PDF.

Office of Assessment and Accountability Hosts DTC WebEx Meetings

District Test Coordinators and other school and district staff are reminded that there are only two remaining bi-monthly WebEx sessions scheduled for the 2011-2012 school year.
  • March 7, 2012
  • May 2, 2012

During these sessions, ODE will provide updates on current issues and respond to questions. If you have a suggestion for a topic to be discussed, please send it to Cari White at cari.white@state.or.us eMail prior to the WebEx meeting.

All sessions are from 9:00 - 10:00 AM. To attend the WebEx, go to https://oregoned.webex.com/mw0306ld/mywebex/default.do?siteurl=oregoned, select the DTC meeting and log in with your name and email.
The password for these meetings is: education.

Note: These meetings are not recorded, and notes will not be taken. All vital information will also be communicated via the Assessment and Accountability Update or the District Test Coordinator email listserve.

OAKS Testing Opportunity Survey

ODE currently supports up to 3 annual test opportunities per student in Reading, Math, and Science and 2 opportunities in Social Sciences. Starting in 2014-15, Oregon will begin administering the Common Assessment in Math and English Language Arts developed by the SMARTER Balanced Consortium. Under the Common Assessment, students will likely have only one test opportunity per subject. As part of the transition to the Common Assessment, ODE is considering whether to reduce the number of test opportunities per subject starting in 2012-13.

ODE has posted a survey seeking stakeholder input to help inform ODE’s decision-making process. ODE invites you to participate in this survey now through Tuesday, February 21, 2012. ODE plans to share the results from this survey with the State Board of Education in March.

To take the survey, please click on the following link: Test Opportunity Survey.

Development of Common Core Assessment

Oregon is a governing state of the Smarter Balanced Assessment Consortium (SBAC), and will make the common assessments available beginning in 2014-2015. For the past months, the Assessment and Accountability Update have addressed recent activities of the SMARTER Balanced Assessment Consortium (SBAC). This week SBAC has introduced a new web environment that will provide up-to-date information including, for example:
  • Stay Connected "sign up" for monthly electronic newsletters,
  • One-page factsheets for teachers and policy makers,
  • Interactive timeline by School Year to see what's happening and when, and
  • FAQs regarding what is known and what is envisioned for 2014-2015, (www.smarterbalanced.org/).

In addition ODE maintains documents relating to State Policy regarding the 2014-2015 mathematics and English language arts assessments on the web at www.ode.state.or.us/search/page/?id=3298.

System Architecture: 2/9/12 report establishes the information technology (IT) systems architecture, a major milestone in the development of the assessment system. Developed collaboratively with member states and technical experts, the IT systems architecture outlines requirements and specifications for the different software platforms to develop, administer, score and report results from SMARTER Balanced assessments.

ODE Introduces State Readiness Coordinator (SRC) Team

SMARTER Balanced, in collaboration with PARCC, has contracted with Pearson to develop a Technology Readiness Tool to support states' planning as they transition to next-generation assessments to be launched beginning in 2014. This new open source tool assesses current capacity and compares that to the technology that will be needed to administer the new online assessments in four areas-devices, device to tester ratio, network infrastructure, and staff and personnel.

The first of six data collection windows will be March 20 to May 14, 2012. The goal of the first data collection window - anticipated March 20 to June 14, 2012 - is to collect easily accessible baseline data. Data collection will occur once each Spring and Fall through 2014.

While ODE has named Dion Baird as the State Readiness Coordinator (SRC), it was decided that the agency would take a team approach to deploying the Technology Readiness Tool. The SRC team will be comprised of key personnel from ODE and the districts throughout Oregon.

Name Title Organization
Dion Baird (Team Lead) Chief Information Security Officer ODE
Amy McLaughlin (Backup) Director of Support Services ODE
Rachel Aazzerah Science & Social Sciences Assessment Specialist ODE
Kathy Busby Project Manager / Communications Coordinator ODE
Jim Harrington Chief Technology Officer Hillsboro School District
Nick Jwayad Chief Information Officer Portland Public Schools
Joe Morelock Director of Technology and Innovation Canby School District
Cheri Rhinhart Director of Technology InterMountain ESD
Carla Wade Technology Educational Specialist ODE
Rick Walhstrom Chief Information Officer Northwest Regional ESD
Rachel Wente-Chaney Chief Information Officer High Desert ESD
Don Wolff Director of Technology and Information Services Willamette ESD

Each SRC team member will receive comprehensive information about the upcoming technology readiness survey and resources to assist districts and schools with data collection. It is important to note that this collection marks a critical milestone as part of the first phase of implementation of the 2014-2015 Common Assessment system for mathematics and English language arts. It also provides an opportunity to proactively address technology infrastructure, a major concern for districts and schools that goes far beyond assessments.

On February 14, the SRC team attended a demonstration of the beta version. The team is in the process of developing work plans and requirements, and identifying and implementing the most effective methods of communications and training.

For more information regarding the Technology Readiness Tool go to: www.smarterbalanced.org/

OAKS Online Tests Administered To Date

As of February 13, 2012 the following number of tests have been started and reported by subject:

Math Reading Science Social Sciences ELPA Writing Total
Started 138,968 185,420 43,275 2,601 14,781 2,518 387,563
Reported 131,493 173,929 42,270 2,490 12,351 1,767 364,300


Staff Position 2011-12 Validations Close Friday, February 17

The 2011-12 Staff Position Collection will close for validations on February 17, 2012. Please remember to check for errors and warnings after making any changes.

If you have questions or need assistance, please contact your Regional Collections Support Partner PDF.

Class Size 2011-12 Collection Closes March 2, 2012

The 2011-12 Class Size Collection will close on March 2, 2012. The validation period will be March 12-16. Please make sure to check for errors and warnings after making any changes or additions to your records. Refer to the Class Size Manual PDF to determine whether or not your school should submit class size data.

If you have questions or need assistance, please contact your Regional Collections Support Partner PDF.

Assessment Warehouse Extract Application Training on March 6, 2012

The March 6, 2012 Data Collection Committee agenda will include a 30-minute walkthrough of the Assessment Warehouse Extract Application. Please contact Brett Luelling to obtain WebEx information for this meeting (brett.luelling@state.or.us eMail).

For more information about this application, please refer to the following documents on the Assessment Warehouse Extract Application page on the district website:
  • Assessment Warehouse Extract Instructions
  • Fact Sheet: Formal and Inferred Registration System
  • Assessment Reporting File Format

If you have questions or need assistance with your student data, please contact your Regional Assessment Support Partner PDF.

The Assessment & Accountability Update is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this newsletter, go to http://listsmart.osl.state.or.us/mailman/listinfo/ayprcupdates.

You can access this and past issues of the Assessment & Accountability Update at http://www.ode.state.or.us/search/page/?=1312.

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Voice: 503-947-5600
Fax: 503-378-5156
255 Capitol Street NE
Salem, OR 97310-0203

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