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1/26/2012 10:48:00 AM
Assessment and Accountability Update - January 26, 2012
Assessment & Accountability Update

The Assessment & Accountability Update for January 26, 2012 is now available.

You can access this and past issues of the Assessment & Accountability Update on the ODE website.

In This Issue:
  • Essential Skills Training Available for Middle School Teachers
  • Training on Essential Skills Workshops Still Available
  • Extended Assessment Test Administrators (Qualified Trainers and Qualified Assessors)
  • ELPA Practice Tests Updated
  • Best Practices Guide Adopted by State Board of Education
  • Spring Paper-Pencil Writing Order Window Opens January 26, 2012
  • Development of the Common Assessment for 2014-15
  • OAKS Online Maintenance Schedule for March 2012
  • Online Tests Administered To Date
  • ESEA Flexibility Waiver Request Submitted January 23
  • Public Release of Cohort Graduation and Dropout Reports on Friday, January 27
  • Second Period Cumulative ADM District Audit Review Closes February 1
  • Reminder: Staff Position 2011-12 Closes February 3, 2012

Assessment of Essential Skills

Essential Skills Training Available for Middle School Teachers

Students who first encounter a reading, writing, or math work sample under the pressure of high school graduation are less likely to be successful. Middle school teachers are eager to use these powerful instructional and formative assessments in their classrooms and students will benefit with increased skill levels and familiarity with the work sample process.

WebEx Training of Trainer sessions specifically for middle school teachers are available at the introductory level now and more in-depth trainings will be available later this spring.

Currently scheduled middle school sessions are listed below:

February 15: Writing Level 2 Intro Middle School 2:00 - 4:00
March 6: Reading Level 2 Middle School 2:00 - 4:00

For a detailed explanation of the Training of Trainers model go to http://www.ode.state.or.us/wma/teachlearn/testing/resources/es_trainingoftrainers_1112.pdf.

Training on Essential Skills Workshops Still Available

Opportunities for individuals to be trained to present local workshops on scoring and developing Essential Skills Work Samples will continue through the winter. Each WebEx session, held from 2:00 to 4:00 PST, provides future trainers with information and material to conduct workshops at the school or district level.

Sessions for January and February include the following:

Jan 31 Level 3 Advanced Math Scoring for High School
Feb 1 Level 4 Developing Math Work Samples HS or MS
Feb 7 Level 2 Intro to Writing Scoring for High School
Feb 8 Level 3 Advanced Writing Scoring for High School
Feb 15 Level 2 Intro to Writing Scoring for Middle School
Feb 16 Level 3 Advanced Math Scoring for High School
Feb 29 Level 4 Developing Reading Work Samples HS or MS

To see more detailed descriptions of the workshops, go to http://www.ode.state.or.us/wma/teachlearn/testing/resources/es_trainingoftrainers_1112.pdf PDF.

To register for a WebEx training of trainers, e-mail Natalie Aichlmayr at Natalie.aichlmayr@state.or.us eMail.

Test Implementation

Extended Assessment Test Administrators (Qualified Trainers and Qualified Assessors)

A gentle reminder to all new and returning Qualified Trainers and Qualified Assessors that the test administration window opens on February 16, 2012 and that any who plan to administer the Extended Assessments for 2011-12 must (re-)qualify on Oregon’s Extended Assessment Training and Proficiency Website (http://or.k12test.com/), receive security training, and have a Test Administrator Assurance of Test Security form (available at http://www.ode.state.or.us/go/TestSecurity) on file at the District Office, valid for the current school year. To insure your district has the capacity necessary to assess all students who will participate in the Extended Assessment, please do what you can to complete your (re-)qualification process as soon as possible.

If you have any questions please contact Brad Lenhardt at Brad.Lenhardt@state.or.us eMail or (503)947.5755.

ELPA Practice Tests Updated

The ELPA practice tests, found at www.oaks.k12.or.us, were updated by the American Institutes for Research on January 20. These updated versions of the ELPA practice tests now include samples of new constructed response items that are being field tested in 2011-12. These new field test items, which are interactive, could be presented to students during the first segment of the ELPA administration.

ELPA field test items
As has part of continuous improvement of the ELPA, new items and item types are being field tested during the 2011-12 assessment window. The field test items are mixed with operational items during both segments of the ELPA. This process is randomized, and students will see various item types. These field test items and their assignment to students across the state is an essential part of continuous development of the ELPA. For 2011-12, students will see an average of three field test items during the first segment (listening, reading, writing) of the ELPA, and one field test item during the speaking segment.

Best Practices Guide Adopted by State Board of Education

On January 20, 2012, the Oregon State Board of Education formally adopted the Best Practices Guide for Administering OAKS Online. ODE collaborated with its partners to develop the Best Practices Guide in response to Senate Bill 801. As directed by Senate Bill 801, the Best Practices Guide includes guidance around appropriately administering the OAKS as a summative assessment and around retesting students in grades 3 - 8 who have already met or exceeded the achievement standards. ODE has also revised the 2011-12 Test Administration Manual to restrict districts from retesting students in grades 3 - 8 who have already met or exceeded the achievement standard unless the district receives parental consent. Effective as of January 20, 2012 and for the remainder of the 2011-12 school year, districts may rely on passive consent from parents prior to retesting students. Revisions pertaining to Senate Bill 801 appear on pp. 31, 34, B-3, and G-8 of the 2011-12 Test Administration Manual. Starting in 2012-13, ODE will include a requirement in the Test Administration Manual that districts must receive explicit consent from parents in order to retest students in grades 3 - 8 who have already met or exceeded the achievement standard.

The adopted Best Practices Guide and revised Test Administration Manual are posted at http://www.ode.state.or.us/go/tam. To assist districts in developing their communication strategies, ODE has also posted sample parent letters in both English and Spanish following both a passive consent model and an explicit consent model.

Spring Paper-Pencil Writing Order Window Opens January 26, 2012

The order window for Spring Paper-Pencil Writing (grade 11 only) opens January 26, 2012. Districts will have from January 26 through March 19, 2012 to complete their orders for the spring test window.

Districts may order Paper-Pencil writing tests for their students using the Test Information Delivery Engine (TIDE) of the OAKS Online System. Either the District Security and Test Administrator (DTSA) or District Security Administrator (DSA) will need to upload a CSV file containing the SSID, DOB, teacher name, and class period for all students who will need to receive a writing test booklet. Based on the student information already loaded into TIDE and linked to the SSID, TIDE will then be able to supply all additional information for that student such as district, school, and grade. The TIDE User guide which is posted at http://www.ode.state.or.us/search/page/?391, includes detailed instructions on the order process.

Please remember that based on legislative action, the 2011-12 Writing Performance Assessment will only be offered for students currently enrolled in Grade 11 who have not already taken and passed the assessment. ODE will not fill orders submitted by districts for students enrolled in a grade other than Grade 11 or for Grade 11 students who already have a passing score. In addition, please remember that students who participated in the Winter Writing window (either online or paper-pencil) may not participate in the Spring Writing Window. While districts will receive an overage of "blank" writing booklets to address fluctuations in student enrollment, districts must ensure that only eligible Grade 11 students use these booklets.

For information or assistance, contact your Regional Assessment Support Partner PDF.

Development of the Common Assessment for 2014-15 - January 26, 2012

Each week, we will address recent activities of the SMARTER Balanced Assessment Consortium (SBAC) of which Oregon is a governing state. Beginning in 2014-2015, SBAC will deliver the common assessment in Mathematics and English Language Arts. At that time ODE will no longer deliver OAKS Online in mathematics and reading.

Welcome Karen Marrongelle as Oregon's Higher Education representative to SBAC. Dr. Marrongelle is with the Oregon University System Chancellor's Office staff. She works with the K-12 and community college partners and ensuring that OUS's work on learning outcomes and assessment ensure the highest quality academic programs. She is author of recent research-based recommendations: Supporting Implementation of the Common Core State Standards for Mathematics--Recommendations for Professional Development. Higher education representatives from each SBAC state were recently named they represent diverse institutions including community college, private and public colleges. The state higher education representatives will serve as central nodes of communication between the Consortium and institutions of higher education, will work closely with Oregon's SBAC lead, and will nominate subject matter experts to support the work groups. ODE is grateful to Dr. Marrongelle for her service.

Mark your calendar for upcoming webinar: On Tuesday, February 14, ODE staff will facilitate a webinar on the status of the Development of the Common Assessment from 2:30 to 3:30. Contact Cari White (cari.white@state.or.us eMail) for webinar information. ODE staff serving on SBAC Work Groups: Rachel Azzerah (Member, Test Administration), Dianna Carrizales-Engelmann (Co-Chair, Accessibility and Accommodations), Mark Freed (Co-Chair, Reporting), Jim Leigh (Member, Transition to Common Core), Steve Slater (Co-Chair, Validation and Psychometrics), Kathleen Vanderwall (Member, Item Development). In addition to these ODE staff, Tony Alpert (SBAC Chief Operating Officer) will be available for overarching perspective.

Fourth Quarter Project Report Available - The quarterly project report for the period ending September 30, 2011, can be found at http://www.smarterbalanced.org/Resources.aspx. The report details the Consortium's progress in key areas and provides updates for each work group.

Report on Engaging Higher Education in New Assessments Available - A new report from the National Center for Higher Education Management Systems (NCHEMS) identifies the conditions that can help build consensus between state K-12 and postsecondary systems. It also makes recommendations for meaningful involvement by higher education in the implementation of the Common Core State Standards and assessments, which will inform our efforts to engage the postsecondary field. The report is available here: http://www.nchems.org/pubs/detail.php?id=146.

Answering Open Questions: Each week SBAC address a question on the minds of Consortium members. Send your questions to sbac@wested.org eMail.
Will SMARTER Balanced allow the use of calculators on the summative and interim assessments? No decision has yet been made on the use of calculators with the assessment system. We intend to work with member states, our Technical Advisory Committee (TAC), and partners like the National Council of Teachers of Mathematics to inform our policy on the use of calculators. This is a complex issue. One of the core tenets of the Common Core math standards is that students must develop mathematical fluency-speed and accuracy with simple calculations. On the other hand, the standards encourage students to use appropriate tools-including calculators-strategically when solving problems. Fortunately, balancing these priorities is aided by our use of computer adaptive testing. We will be able to provide tools (or no tools, as the case may be) at the item level through the online interface. This not only assures that tools are appropriate to the task, it also levels the playing field so that students are not advantaged or disadvantaged by virtue of the sophistication of their calculators.

SMARTER Balanced Assessment Consortium Web: https://sites.google.com/a/smarterbalanced.org/home/
Oregon's Common Core State Standards Web: http://www.ode.state.or.us/go/commoncore

OAKS Online Maintenance Schedule for March 2012

The OAKS Online TA and Student Interfaces will be offline for scheduled maintenance during the week of March 26 - 30, 2012. The OAKS Online Reporting System and TIDE will remain available during this time.

OAKS Online Tests Administered To Date

As of January 23, 2012 the following number of tests have been started and reported by subject:

Math Reading Science Social Sciences ELPA Writing Total
Started 86,634 126,375 30,622 1,643 2,716 848 248,838
Reported 79,405 114,527 29,920 1,581 1,875 409 227,717


ESEA Flexibility Waiver Request Submitted January 23

Oregon's ESEA Waiver Request has been submitted to the US Department of Education. If the waiver is approved, then the existing AYP reporting and associated school improvement list would no longer be produced. In its place would be a revised report card and a list of schools identified as possibly being in need of supports and/or intervention (priority and focus schools) or as being exemplary and worthy of emulation (model schools). The waiver calls for a redesigned report card starting 2012-13, which is still in the development stage. The design of this new report card will involve input from various stakeholders and technical experts. The report card for 2011-12 would be essentially the existing one with just a few changes:
  1. It would not contain information on AYP.
  2. High school ratings would use a target graduation rate that is two percent higher than that used for 2010-11.
  3. It would state whether the school has been designated as a priority, focus, or model school.
  4. The achievement index would award the same number of points regardless of whether a student Met or Exceeded on OAKS testing.

The elimination of the extra weight for Exceeds is planned regardless of whether the waiver is approved or not. Approval of the waiver could occur as early as this spring, although it could end up being more toward the end of the school year. Meanwhile, the collection and validation of assessment data will follow the usual process, since these data will be needed whether or not the waiver is approved. For more information and the waiver application itself, please go to: http://www.ode.state.or.us/search/page/?id=3475.

Public Release of Cohort Graduation and Dropout Reports on Friday, January 27

ODE will release the Cohort Graduation and Dropout Reports reflecting the 2010-2011 data at 12:01 AM on Friday, January 27. This release was previously scheduled for March 13, but the reports were determined to be ready for publication ahead of schedule. Both the Cohort Graduation and Dropout reports will be available to the public at the following links:

Cohort: http://www.ode.state.or.us/search/page/?id=2644
Dropout: http://www.ode.state.or.us/search/page/?id=1

If you have questions, please contact Cynthia Yee at cynthia.yee@state.or.us eMail.

Second Period Cumulative ADM District Audit Review Closes February 1

The Second Period Cumulative ADM collection opened on January 23, 2012 and closes on February 1, 2012. During this period districts are allowed to verify and correct their data submission. For questions about the Audit Review, please contact your Regional Collections Support Partner PDF.

Reminder: Staff Position 2011-12 Closes February 3, 2012

The 2011-12 Staff Position Collection will close February 3, 2012. Please remember to check for errors and warnings before the collection closes.

If you have questions or need assistance, please contact your Regional Collections Support Partner PDF.

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Salem, OR 97310-0203

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