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11/10/2011 9:00:00 AM
Assessment and Accountability Update - November 10, 2011
Assessment & Accountability Update

The Assessment & Accountability Update for November 10, 2011 is now available.

You can access this and past issues of the Assessment & Accountability Update on the ODE website.

In This Issue:
  • Draft Best Practices Guide for Administering OAKS
  • Banked Assessment Tests Available in Student Centered Staging on November 10, 2011
  • Extended and Essential Skills Training Opportunities
  • Development of the Common Assessment for 2014-2015
  • And more...

Draft Best Practices Guide for Administering OAKS

In response to Senate Bill 801, ODE has recently updated the draft Best Practices Guide to include clarified guidance around retesting students in grades 3 – 8 who have already met or exceeded the achievement standards. The draft guide is scheduled to go to the Oregon State Board of Education for its first reading in December 2011 and for formal adoption in January 2012. ODE also plans to add language to Part VI of the Test Administration Manual prohibiting districts from retesting students in grades 3 – 8 who have already met or exceeded the achievement standard unless the district receives parental consent. This prohibition would go into effect in January 2012. Under this proposal, for 2011-12 ODE would allow districts to receive passive consent from parents prior to retesting students. For instance, districts might distribute letters to parents informing them that the district will retest their student unless the parent notifies the district that the parent does not want their student to retest. Starting in 2012-13, however, ODE would include a requirement in the Test Administration Manual that districts receive explicit consent from parents prior to retesting. This means that a student’s parent would need to affirmatively consent before the district could retest a student. Please note that the proposed restriction on retesting students applies only to students in grades 3 – 8; it would not impact a district’s flexibility in retesting students in high school.

The draft Best Practices Guide and proposed revision to Part VI of the Test Administration Manual are posted at http://www.ode.state.or.us/go/tam. In anticipation of adoption by the State Board of Education, ODE will also post sample parent letters by December 2011 to assist districts with their communication strategy.

Banked Assessment Tests Available in Student Centered Staging on November 10, 2011

All "banked" assessment tests where a student took and met or exceeded on a high school math, reading, science, or writing test in a prior year have been loaded to Student Centered Staging. This includes students who took and met or exceeded the alternate achievement standard on the statewide Extended Assessment in a prior year. The test records were loaded into Staging based on verification of the students’ enrolled grade as an 11th grader during the 2011-12 school year in the Consolidated Student SSID system.

This process will be re-run periodically during the school year. District Test Coordinators should use this information to make sure all high school students enrolled on May 1, 2012 are tested in the required subjects.

For more information, please contact your Regional ESD Support Partners PDF.

District Reminder: Student SSID Numbers

A couple of reminders for district staff regarding student SSID numbers.
  • Before creating a new SSID for a student, please make sure you have searched the ODE SSID system thoroughly.
  • If you discover a student has more than one SSID assigned to them, before you merge the records together, please search the OAKS system for any tests that may have been started or taken under any of the SSIDs found associated with the student. If there are any paused tests please have that student complete those tests before requesting the merge to take place.
  • Please refrain from testing the student (i.e. starting new tests) until the merge has been completed and the student data is updated within the OAKS system.
  • If the SSID records have already been merged and you discover any of your student’s paused or completed tests that are no longer associated with that student, please contact your regional ESD partner for additional help.

For more information regarding merging student SSIDs, please contact your Regional ESD Support Partners PDF.

Extended Assessment Braille and Large Print Ordering Information

The window to order Oregon’s Alternate Assessment (Extended Assessment) in Braille and/or Large Print opens November 10, 2011. To order please complete, sign, and submit the attached order form MS-Word via email or fax to Bob Disher eMail at Oregon's Textbook and Media Center (OTMC) by January 20, 2012. Incomplete or unsigned order forms will not be processed. You will receive an email confirmation once OTMC has received your Braille or Large Print test request.

If you have additional questions, please contact Brad Lenhardt at Brad.Lenhardt@state.or.us eMail.

Extended Assessment "Qualified Trainer" Training

One-day regional trainer trainings of the Extended Assessment System via WebEx (webinar) continue and are hosted by the following ESDs on the following dates, from 9 AM to 2 PM:

Registration for these trainings will be handled through the individual host-sites. Contact information for each site host is listed above. Districts and attendees are instructed not to contact the ODE to register for these events. ESDs and host sites will provide the most appropriate contact information to districts. Please leave your name, contact information, and status (i.e., 2010-11 Qualified Assessor, Qualified Trainer, District Test Coordinator, etc.) with the site host.

Note to Districts:
Those who served as Qualified Assessors in 2010-2011 are the only individuals who are qualified to attend one of these regional trainer trainings to become a Qualified Trainer for 2011-12.

Funding and Allocations:
Funds are allocated to districts according to last year's Special Education Child Count (SECC) and special considerations (e.g. size of district). Funds for districts with a SECC that does not meet the threshold for direct funding will be sent to their ESD for allocation.

Additional Information:
More information on Extended Assessments is available at http://www.ode.state.or.us/search/page/?id=2689. For additional information regarding the trainings please contact Brad Lenhardt at Brad.Lenhardt@state.or.us eMail.

Essential Skills Training For Middle Schools

With high schools in full implementation of Essential Skill graduation requirements, many educators are interested in opportunities to improve student performance at the middle school level so that those students are well-situated to demonstrate high school proficiency when the time comes.

ODE is offering a series of WebEx trainings for local school district facilitators on assessing the Essential Skills through classroom work samples at the middle school level. Three workshops are currently available and additional workshops will be provided in the winter and spring of 2012.

Upcoming Middle School workshops include the following:

Reading MS Level 2 Introductory Jan 18, March 6 and May 2
Writing MS Level 2 Introductory Nov 15, Jan 24, Feb 15, & April 12
Reading Level 4 Task Development Dec 15, Jan 12, Feb 29
(in conjunction with high school)
Math Level 4 Task Development Nov 14, Dec 8, Feb 1, Mar 1, April 4, May 8
(in conjunction with high school)

For more detailed information and registration information go to http://www.ode.state.or.us/search/page/?id=2042 and select the "Essential Skills Work Samples Training of Trainers" document.

Plans for winter and spring of 2012 include Middle School Level 3 In-depth Workshops for Reading and Writing and Middle School Level 2 Introductory Workshop for Mathematics.

Welcome Rachel Aazzareh

Welcome Rachel Aazzareh to the Department of Education. Rachel is the new Science and Social Sciences Assessment Specialist at the Oregon Department of Education.

Rachel previously worked for Monument School District for three years as the 7th-12th Science/Mathematics Teacher and PLC Leader/Data Driven Decision Making Coordinator. Rachel was the 2009 National Association of Biology Teacher of the Year and in 2010-2011 a Murdock Charitable Trust Partners in Science Fellow at the Oregon National Primate Research Center. Rachel is a “classically trained” science teacher holding a Bachelor of Science (major general science, minor chemistry, and option in secondary education) and Masters of Science and Mathematics Education with biochemistry minor from Oregon State University.

We are very excited about the knowledge, classroom experience, and energy that Rachel brings to the team.

Welcome to ODE Rachel!

Development of the Common Assessment for 2014-2015

Each week, we will address recent activities of the SMARTER Balanced Assessment Consortium (SBAC) of which Oregon is a governing state. Beginning in 2014-2015, SBAC will deliver the common assessment in Mathematics and English Language Arts. At that time ODE will no longer deliver OAKS Online in mathematics and reading.

Quick-Read Resources: SBAC One Pager PDF, Quarterly Report

Open Requests For Proposals: Psychometric Services (RFP 05), Participation and Training Materials (RFP 08), and Test Specifications and Blueprints and Computer Adaptive Test Specifications (RFP 09).

Contracts that are under review or early phases of implementation: IT Readiness (RFP 02), Systems Architecture (RFP 03), Item and Task Specifications (RFP 04), and Development of Accessibility and Accommodations Policy and Materials(RFP 06).

Stakeholder Research: SBAC has asked its communications contractor to work with Hart Research to learn more about the needs of states as they transition to the Common Core State Standards and prepare to implement an aligned assessment system. In the next few weeks, Hart Research will be contacting education leaders in Oregon and other SBAC states seeking volunteers to participate in meetings and conversations about this important topic. The insights of leaders will be extremely helpful as SBAC develop resources and tools to help states communicate about our collective efforts.

Question of the Week: Each week, SBAC addresses a question or two on the minds of Consortium members: With the rapid growth of tablet computing in the last two years, many school districts are considering handheld devices as replacements for laptops or even printed textbooks. Will SMARTER Balanced support the delivery of interim and summative assessments on tablets in addition to computers?

There’s no doubt that tablets and other WiFi-enabled computing devices offer school districts a broader range of technology options for students and teachers. While tablets, e-readers, and smartphones are developing rapidly—both in functionality and processing power—today’s products present challenges for delivering an online assessment. At a CCSSO-sponsored Assessment Interoperability Advisory Forum, held last week, there was great interest among both assessment consortia in tablet administration. We will continue to monitor the progress of applications that enable alternatives to traditional computers to be "assessment ready."

The Upcoming Mathematics Assessment through the SMARTER Balanced Assessment Consortium Is in the Early Stages of Development

Ongoing review of documents and frequent communications help keep mathematics educators informed and confident of the quality of the upcoming SMARTER Balanced Assessment.

What we know at this time:
  • Oregon has adopted the Common Core State Standards and a transition timeline has been established for full implementation and assessment by 2014-2015.
  • Oregon is part of the SMARTER Balanced Assessment Consortium, which will provide summative, interim, and formative assessment for the states.
  • The Content Specifications, a framework for the SMARTER Balanced Assessment is a document in development with completion slated for later this fall. Full details of the assessment will be determined through development of the Test Specifications and Item Specifications in the near future.
  • As these documents are developed, stakeholders will be invited to review and provide input.

Other questions will be answered through continuing work of the SBAC Work Groups and Contractors, including:
  • Numbers of items of various types, samples of test items, and practice tests.
  • The requirements for administration, including the amount of time and other resources that will be required for the assessment.

For more information on the transition to the Mathematics Common Core State Standards and SMARTER Balanced Mathematics Assessment click here PDF.

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Salem, OR 97310-0203

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