Student Records - Management and Retention - Oregon Department of Education

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Student Records - Management and Retention

ODE is required by law to collect and store student records and has done so for more than a decade. As a Family Educational Rights and Privacy Act (FERPA) compliant organization, ODE is responsible for securing its information systems and protecting the privacy of data collected, used, shared and stored by the Department. The protection and proper handling of student records is a critical component of ODE’s Information Security and Privacy Program.

The Oregon State Board of Education adopts by rule standards for the creation, use, retention, custody and disclosure, including access of student education records that are consistent with the requirements of the applicable state and federal law. The references included on this topic page are materials and forms pertaining to the rules and standards of keeping and transferring student records.

Information Security and Privacy

Student Permanent Records Information for Registrars

Information about FERPA

FERPA Toolkit
Provided by the U.S. Dept. of Education to help local education agency staff to better understand and apply Family Education Right to Privacy (FERPA) rights to protect privacy interests of parents and students in student education records.
Federal Guidance on FERPA and PPRA
Federal guidance documents on the Family Educational Rights and Privacy Act (FERPA) and the Protection of Pupil Rights Amendment (PPRA).
FERPA Definitions Handout
A useful brief on the basics of FERPA for LEAs and SEAs.