Oregon Department of Education
Teaching and Learning
Career and technical Education (CTE)
CTE Initiaties & Partnerships
Creating an Internship Program: Resources and Examples
Creating an Internship Program: Resources and Examples
Internships are an important mechanism for providing students an opportunity to explore a career and have opportunities to apply the skills and knowledge from schools into a business setting. Canby High School was awarded a CTE Revitalization grant in 2011 to help them expand their internship program. Below are the resources and forms that Canby developed to guide the implementation of this project.
Business Partner Relationships (Information & Forms)
Step 1: Recruit Businesses
How to Pitch It
An overview of how to pitch internship programs.
Business Partner Letter
10/22/2013 (181.47 KB)
This letter should be sent to intended partners or businesses that might have interest in an internship. This can be used as an email too. It is a good idea to include a brochure about the program as well. See the
Sample from Canby
Business Partner Letter - generic
12/10/2013 (16.98 KB)
Step 2: Meet with businesses to discuss roles and responsibilities.
Who is responsible for what?
10/22/2013 (248.17 KB)
Once the meeting date/time has been established with potential partner, this is given to partner as part of the conversation to ensure that everybody understands expectations.
10/22/2013 (478.52 KB)
Once the meeting date/time has been established with potential partner, this is given to partner as part of conversation.
Internship FAQ - generic
12/10/2013 (24.07 KB)
10/22/2013 (184.27 KB)
After partner has decided to host an intern, this is a document that is required to make sure everyone understands their role.
Smart Contract - Generic
12/10/2013 (38.06 KB)
Step 3: Support businesses as they host student interns.
10/22/2013 (50.25 KB)
This helps the host business structure the first conversations with their student.
Orientation Checklist - generic
12/10/2013 (18.46 KB)
10/22/2013 (45.02 KB)
This helps remind the intern supervisor what they should be doing to support the intern as they enter the business.
Intern Supervisor - generic
12/10/2013 (16.29 KB)
Student Forms & Information
Step 1: Prepare and recruit students
In Canby all students participate in mock job interviews and job shadows. There is a structure in place within the school to have students write resumes, explore careers, and practice employment seeking strategies. The internship program is a natural extension of these activities. Internship opportunities are posted in daily announcements and newsletters. School counselors, teachers, and school career counselor all make recommendations for students to participate in the program.
Step 2: Matching student to internships
10/22/2013 (75.11 KB)
This is the original internship template we start with to add the job description from the business. All students need to apply and interview for their internship spots.
Internship Application - generic
12/10/2013 (50.62 KB)
10/22/2013 (45.29 KB)
This is a helpful tool for use in determining schedules for interns. If a student wants to have an internship during the school day, this is the first document given to them to use for a discussion with their counselor to make sure that their schedule can accommodate the internship.
Counselor Checklist - generic
12/10/2013 (17.44 KB)
Step 3: Preparing student for the internship
10/22/2013 (254.01 KB)
Once the internship is created, and we know a student is being placed, this is a mandatory letter that goes home for signature from the parent,along with notification of the Clackamas Community College (CCC) internship fee.
Parent Letter - generic
12/10/2013 (17.14 KB)
10/22/2013 (631.16 KB)
This is the CCC registration form that is used if the student has not already registered for Advanced College Credit (ACC) classes online.
10/22/2013 (507.81 KB)
Helpful reminder of business attire. Students can work with school counselors if they don’t have an appropriate wardrobe. Canby has donated clothes that can be used by students who have a need.
Dress Code - generic
12/10/2013 (671.72 KB)
Monthly Time Sheet
10/22/2013 (30.32 KB)
The student is responsible for keeping track of their work hours.
Monthly Time Sheet Copy - generic
12/10/2013 (25.72 KB)
Step 4: Reflection on learning.
Reflection Form Final - generic
12/10/2013 (15.44 KB)
10/22/2013 (28.77 KB)
It is important for the student to reflect on their experience. This would also be a valuable opportunity to have these students promote the program and speak to classes, middle school students, businesses. These students can be some of the best marketing tools for growing the program. Here is one Canby Student testifying before the Oregon Legislature about her experiences in the Canby Internship Program. If you experience audio difficiulties with this video, please try another web browser.
Internship Coordinator Forms
10/22/2013 (46.57 KB)
Building a web presence describing the internship program is an important part of promoting the program.
Course Guide Description
10/22/2013 (93.26 KB)
This is the course guide description for the internships. Students cannot forecast for an internship, but this paragraph describes the benefits of the program.
10/22/2013 (153.50 KB)
A modifiable template that Canby uses to outline the internship learning plan for high school student, community college, and business host.
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ODE Web Pages
CTE Revitalization Grant
CTE Revitalization Grant Funded Projects - 2012
Secondary/Post-Secondary Transitions - Education Program Specialist