Special Education Data Collection (SEDC) Listserv Archive

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Special Education Data Collection (SEDC) Listserv Archive

If you would like to be on the Special Education Child Count SEDC Listserv, contact the ODE staff listed at the bottom of the page.

September 19, 2013

Private School Data Form 581-1422-O and instructions are located on the Special Education Funding Private School Fiscal Requirements (http://www.ode.state.or.us/search/page/?id=3071) webpage.

The data collection form is due at ODE by November 8, 2013.

Collection Contact: Trish Lutgen, 503-947-57989 or via email at trish.lutgen@state.or.us eMail

September 18, 2013

NOTE: You are receiving this information as part of the Special Education Data Collections Listserv. Please forward this information to appropriate staff as necessary.

Welcome back! This is a very busy time for everyone that is full of excitement and challenges as we start the new school year!

The Post School Outcomes 2012-2013 data collection will be open through September 30, 2013. Exit interviews and the required Follow-up interviews should be entered in the Special Ed Post School Outcomes 2.0 application. If you do not have this application on your list, you will need to ask your District Security Administrator to grant you permissions.

Once you have completed your follow-up data entry on the new PSO 2.0 application, indicate your data entry is complete by checking the Yes button under the ‘Collection Complete’ for the Exit and Follow-up interviews on the opening data entry screen.

If you have technical questions, please email Pattie Johnson at johnsop@wou.edu eMail

or call her at (503) 838-8779.

In the year I have been at ODE, I want to thank all of you for the hard work you do to help students have successful outcomes and I look forward to another year of conversations.

Sally Simich
Education Specialist- Secondary Transition
Office of Learning / Student Services

September 16, 2013

REMINDER

Thank you to all districts who have submitted their June Special Education Exit and Child Find Electronic Correction Report (ECR)/Audit Reports. The ECR Audits will close September 20, 2013. Data Collection instructions and manuals are available on the SECC Instruction Manuals webpage at: http://www.ode.state.or.us/search/page/?id=2964.

A few reminders:

1. All agencies must review and complete the ECR Audit reports in Consolidated Collections.
2. All agencies must approve their verification reports even if there are no changes.
3. Only June Special Education Exit will have an ECR Final Submission Form.
4. The June Special Education Exit ECR 12-13 Submission Form must be signed and at ODE by October 4, 2013.

If you have any questions, just call a member of the Special Education Data Unit.

August 22, 2013

The June Special Education Exit and Child Find Electronic Correction Report (ECR)/Audit Reports are now available. Please review the attached instructions for completing the ECR Audit and Verification reports. The ECR Audits will close September 20, 2013. Data Collection instructions and manuals are also available on the SECC Instruction Manuals webpage at: http://www.ode.state.or.us/search/page/?id=2964.

A few reminders:

1. All agencies must review and complete the ECR Audit reports in Consolidated Collections.
2. All agencies must approve their verification reports even if there are no changes.
3. Only June Special Education Exit will have an ECR Final Submission Form.
4. The June Special Education Exit ECR 12-13 Submission Form must be signed and at ODE by October 4, 2013.

If you have any questions, just call a member of the Special Education Data Unit:
• Gretchen Gear, 503-947-5817 or gretchen.gear@state.or.us eMail

• Jackie McKim, 503-947-5629 or jacqueline.mckim@state.or.us eMail

• Blake Whitson, 503-947-5872 or andrea.fewx@state.or.us eMail

• Claire Kemmerer, 503-947-5696 or claire.kemmerer@state.or.us eMail

• Trish Lutgen, 503-947-5798 or trish.lutgen@state.or.us eMail

August 22, 2013

Coordinated Early Intervening Services (CEIS) Form 581-1314-M and instructions are located on the Optional Use of IDEA Funds (http://www.ode.state.or.us/search/page/?id=1743) webpage.

The Coordinated Early Intervening Services data collection form is due at ODE October 4, 2013.

Collection Contact: Jackie McKim, 503-947-5629 or via email at jackie.mckim@state.or.us eMail

August 19, 2013

SECC 2013 Fall Training

SECC Boot Camp Training: Full day sessions that cover basic coding of records, validating and submitting data to ODE. The two sessions at ODE are held for District/ESD staff who are new to the Special Education Child Count (SECC) process and are responsible for the submission of SECC data. The training at John Day is open to anyone who needs a “refresher” training. Training includes Special Education Child Find and June Special Education Exit data collections.

September 25 - Salem, Room 251B: 9 a.m. to 4 p.m. New staff only. There are 9 slots, first come/first serve.
October 7 - Salem, Room 251B from 9 a.m. to 4 p.m. New staff only. There are 9 slots, first come/first serve.
October 11 - John Day, Grant Union Jr./Sr. High: 9:00am - 3:00pm. Open to all staff. Registration will be available online on the ODE Events webpage at http://www.ode.state.or.us/news/events/.

To register for the September 25th or October 7th Boot Camp at the Oregon Department of Education complete the Boot Camp Registration Form Excel Spreadsheet

and e-mail it to Claire Kemmerer eMail

. Registration confirmation will follow.

SECC Fall Regional Training Sessions: Regional trainings are half day sessions that outline collection updates and respond to district/ESD questions. To register click on the location link or go to the ODE Events webpage.

October 10 - Bend, Bend-LaPine SD: 9:00am - 12:00pm
October 17 - Albany, Linn-Benton-Lincoln ESD: 9:00am - 12:00pm
October 18 - Medford, Southern Oregon ESD: 9:00am - 12:00pm
October 23 - Portland, Multnomah ESD: 1:00 - 4:00pm

August 14, 2013

Attached is the “New and Improved” Special Education Child Count (SECC) District / Consortium Contact form (Form 581-1442-M MS-Word

). The information you provide is used to contact the appropriate staff if there is an issue with any of the following:

IDEA Annual Application
December Child Count
June Special Education Exit
Child Find (Indicator 11)
Approved Private
IDEA distribution
Coordinated Early Intervening Services

The information is also used to add individuals to the SEDC Listserv and to ensure proper collection access for Consortium Mangers and their members.

We did not get updates for most districts last year, so please take a moment to complete this form and return it to me. You may e-mail the form to me, it does not need to be mailed (unless that’s easier for you).

I realize most of you are just returning and staff changes may still be happening. Please get the form back to me by September 11th so our database can be updated and you begin to receive SEDC Listserv messages.

Thank you for making this a priority.

Claire Kemmerer | Administrative Specialist
Oregon Department of Education 255 Capitol Street - Salem, Oregon 97310
Phone: 503-947-5696 - Fax: 503-378-5156 - Email: claire.kemmerer@state.or.us eMail

June 5, 2013

Hi everyone,

As some of you are already aware, I will be leaving my position at the Oregon Department of Education (ODE). My last work day will be Friday, June 28. I have accepted the position of Co-Associate Director at the Center for Technical Assistance and Excellence in Special Education (TAESE) at Utah State University. I begin my new duties on August 1.

I just wanted to take the opportunity to express my appreciation for the opportunity to work with so many of you during my seven years at ODE. I will miss our interactions and wish you all the best.

In the meantime, if any of you want to stay in touch, you can contact me at my personal e-mail address (dostoyevsky1@juno.com).

Sincerely,

Steve W Smith | Director of Operations Office of Student Learning & Partnerships - Oregon Department of Education

June 4, 2013

Since the last day of school is rapidly approaching, we are sending this reminder early.

Thank you to all districts who have submitted their June Special Education Exit and Child Find (Indicator 11) data. Please remember that your submission is not complete until you have approved all the verification reports. Your Successful Submission Form is due to ODE no later than July 10, 2013.

For those districts still working to complete the submission of data: If you have any questions or need assistance, please call a member of the SEDC Data Unit.

May 29, 2013

Special Education Post School Outcomes (Indicator 14)
Indicator 14 of the State Performance Plan requires that school districts must collect and report to the Oregon Department of Education (ODE) post school outcome data. ODE is using a combination of census and stratified sampling to collect the number of students with disabilities who are no longer in secondary school (this includes students with disabilities who drop out, leave with one of the diploma options, and age out) and who have been competitively employed, enrolled in some type of postsecondary school, or some other training or work, within one year of leaving high school.

Timeline: Collection window is May 28, 2013 to September 30, 2013

The Special Education Post School Outcome data is collected by logging on to the ODE District Web site https://district.ode.state.or.us/ and selecting Special Education Post School Outcomes 2.0 from the Applications menu.

Contact:
Content questions/information contact Sally Simich, 503-947-5639 or sally.simich@state.or.us.
For technical questions contact Pattie Johnson, 503-838-8779 or johnsop@wou.edu.

Special Education Post School Outcomes Webpage: http://www.ode.state.or.us/search/page/?id=2078

May 28, 2013

Version 2.2013.5.9 is now posted to the SECC Application Download webpage at http://www.ode.state.or.us/search/page/?id=2414.

This update adds a new Exit Census Report, added a new LTCT program, fixed a bug that occurred when deleting a record, and updated some validations.

Due to your internal agency security, you may not receive the auto update. If you do not receive an auto update and you are not running v2.2013.5.9, please go to the SECC Application Download webpage and click on the download link in the center of the page.

If you have any questions, just call a member of the Special Education Data Unit:
• Gretchen Gear, 503-947-5817 or gretchen.gear@state.or.us eMail

• Jackie McKim, 503-947-5629 or jacqueline.mckim@state.or.us eMail

• Blake Whitson, 503-947-5872 or andrea.fewx@state.or.us eMail

• Claire Kemmerer, 503-947-5696 or claire.kemmerer@state.or.us eMail

• Trish Lutgen, 503-947-5798 or trish.lutgen@state.or.us eMail

February 13, 2013

Staff is invited through this survey and the SECC Feedback WebEx Session to provide insight as to how the SECC process worked for you and what can be improved. The 2012 SECC Feedback Survey is available online in paper format on the SECC Feedback webpage. Thepaper form needs to be at ODE by March 1st and the online survey will be available through March 1st.

Last year, the unit could not follow-up on several questions/comments provided in the survey because there was no district/agency identification given. Therefore, this year the District/Agency field is required. This will allow us to improve our ability to respond to staff that have specific questions or feedback on the process.

The SECC Feedback Session WebEx is March 21st, 2013 from 2:00-3:30pm. The session is designed for people to share their experiences and provide input on the SECC Data Manager application, submission process, and to suggest recommendations. WebEx Connection information and handouts will be available on the ODE Video Training webpage (https://district.ode.state.or.us/search/page/?id=226) and a link will be available after the session for those unable to join us live.

The SECC team would like to thank you for your honest feedback and flexibility over the past year as further changes have been implemented to ensure ODE’s compliance with federal mandates. We believe that these changes will aid districts in their efforts to improve outcomes for students with disabilities and allow for more comprehensive data reporting.

December 27, 2012

The December SECC Electronic Correction Report (ECR)/Audit Reports are now available. Please review the attached instructions for completing the ECR Audit and Verification reports. The ECR Audits will close January 12, 2013. Data Collection instructions and manuals are also available on the SECC Instruction Manuals webpage at: http://www.ode.state.or.us/search/page/?id=2964.

A few reminders:

All agencies must review the ECR Audit reports in Consolidated Collections.
All agencies must approve their verification reports, even if there are no changes.

The December Special Education Child Count (SECC) ECR 12-13 Submission Form must be signed and at ODE by January 21, 2013.

If you have any questions or need assistance, please call a member of the SECC Data Unit.

>December 10, 2012

Thank you to all districts who have submitted their 2012 December Special Education Child Count data. Please remember that your submission is not complete until you have approved all the verification reports.

Your December Special Education Child Count (SECC) 12-13 Submission Form is due to ODE by December 21st. The final submission form needs to be printed off today – the link to this form will not be available after the collection closes later today.

Districts will be able to access all of the verification reports after the collection closes.

Claire Kemmerer | Administrative Specialist
Oregon Department of Education 255 Capitol Street - Salem, Oregon 97310
Phone: 503-947-5696 - Fax: 503-378-5156 - Email: claire.kemmerer@state.or.us eMail

November 26, 2012

The Special Education Child Count (SECC) data collection is open.
The official count date is December 1st. Your district has until December 10th to submit your data, correct the errors, and approve the verification reports. The Successful Submission Form must be signed, mailed, and at ODE by the deadline for the data submission process to be complete.

The latest version of the SECC Data Manager (SECC-v2.2012.10.8) is available on the SECC Application Download webpage at: http://www.ode.state.or.us/search/page/?id=2414. The application link and easy to follow steps are also on this webpage. As always, we encourage you to first make a backup copy of any data file you plan to work with inside the SECC application. The updated Process & Content Manual with instructions for reporting of students and the What’s NEW for 2012 guide are available on the SECC Instruction Manuals webpage at: http://www.ode.state.or.us/search/page/?id=2964.

REMINDERS:
• December 1, 2012 is the official SECC Date for the 2012-2013 school year.
• Start early to avoid timely and inaccurate issues
• District are responsible for reporting OSD and Regional program students
• The collection opens November 21st and closes December 10th
• Electronic Correction Reports will be available December 27, 2012 and need to be completed by January 12, 2013.

If you have any questions or need assistance, please contact a member of the SECC Data Unit.

November 8, 2012

Just in time for the 2012 December Special Education Child Count.

The latest version of the SECC Data Manager (SECC-v2.2012.10.8) is now available on the SECC Application Download webpage at: http://www.ode.state.or.us/search/page/?id=2414. The link and easy to follow steps are also on this webpage. As always, we encourage you to first make a backup copy of any data file you plan to work with inside the SECC application. The updated Process & Content Manual with instructions for reporting of students is available on the SECC Instruction Manuals webpage at: http://www.ode.state.or.us/search/page/?id=2964.

REMINDERS:
• December 1, 2012 is the official SECC Date for the 2012-2013 school year.
• Start early to avoid timely and inaccurate issues
• District are responsible for reporting OSD and Regional program students
• The collection opens November 21st and closes December 10th
• Electronic Correction Reports will be available December 27, 2012 and need to be completed by January 12, 2013.

If you have any questions or need assistance, please call a member of the SECC Data Unit:
• Gretchen Gear, 503-947-5817 or gretchen.gear@state.or.us eMail

• Jackie McKim, 503-947-5629 or jacqueline.mckim@state.or.us eMail

• Andrea Fewx, 503-947-5872 or andrea.fewx@state.or.us eMail

• Claire Kemmerer, 503-947-5696 or claire.kemmerer@state.or.us eMail

• Trish Lutgen, 503-947-5798 or trish.lutgen@state.or.us eMail

September 6, 2012

Welcome back to the new school year!

The Post School Outcomes data collection will be open through September 28, 2012. Exit interviews should be entered on the original application: Special Ed Post School Outcomes. The required Follow-up interviews should be entered in the NEW Special Ed Post School Outcomes 2.0 application. If you do not have this application on your list, you will need to ask your District Security Administrator to grant you permissions.

Once you have completed your follow-up data entry on the new PSO 2.0 application, indicate your data entry is complete by checking the Yes button under the ‘Date entry complete’ for the Follow-up interviews on the Data Entry screen.

If you have technical questions, please email Pattie Johnson at johnsop@wou.edu eMail

or call her at (503) 838-8779.

I am very excited to be in my new position at ODE as the Secondary Transition Specialist. I know that I have big shoes to fill as the “ the new Jackie” and I look forward working with all of you this coming school year!

Sally Simich
Secondary Transition Specialist
Office of Student Learning & Partnerships
Oregon Department of Education
255 Capitol Street NE ? Salem, Oregon 97310
Office: 503-947-5639 ? Fax: 503-378-5156
sally.simich@state.or.us eMail

August 23, 2012

Coordinated Early Intervening Services (CEIS) Form 581-1314-M and instructions are located on the Optional Use of IDEA Funds (http://www.ode.state.or.us/search/page/?id=1743) webpage.

The Coordinated Early Intervening Services data collection form is due at ODE October 5, 2012.

Collection Contact: Jackie McKim, 503-947-5629 or via email at Jacqueline.mckim@state.or.us

August 22, 2012

The June Exit and Child Find ECR/Review Audits will be available August 23rd at 1pm through September 17, 2012. Due to our recent data migration there are changes to how verification reports work. We will hold a WebEx presentation to walk through the changes and give an overview of ECRs/Audit Reviews on Monday, August 27th.

If you want to get started right away, click here to access the 2011 SECC Electronic Corrections Audit Report instructions. Special Education data collection instructions can also be found on the SECC Instruction Manuals webpage.

REMINDER: ALL agencies are REQUIRED to complete this process.

A few reminders:

1. All agencies must review the ECR Audit reports in Consolidated Collections.
2. All agencies must approve their verification reports, even if there are no changes.
3. For June Exit only, once the reports are verified you will receive the link for the Final Submission Form. 2012 Special Education Exit ECR Submission Form must be signed and mailed to ODE by September 24, 2012.

For further information or assistance contact the IDEA Data Unit:

• Gretchen Gear, 503-947-5817 or gretchen.gear@state.or.us eMail

• Jackie McKim, 503-947-5629 or jacqueline.mckim@state.or.us eMail

• Andrea Fewx, 503-947-5872 or andrea.fewx@state.or.us eMail

• Claire Kemmerer, 503-947-5696 or claire.kemmerer@state.or.us eMail

• Trish Lutgen, 503-947-5798 or trish.lutgen@state.or.us eMail

August 13, 2012

Latest news on the unveiling of the NEW Post School Outcomes (PSO) 2.0 application

Districts can now access the new PSO 2.0 Application. Your District Security Administrators (DSA) should have been notified that the new application is available. Once your DSA gains access, they will be able to grant permissions to district personnel to access the PSO 2.0 application from the Application List. Both the original PSO (to be used for entering EXIT interview data) and the PSO 2.0 (to be used for entering Follow-Up data) will be available through September. We will be sending out an email to districts in early September reminding them of the collections and due date.

What your application list should contain:

• Use the original PSO app for the Exit collection,
• and the 2.0 version for the Follow Up collection.

Thank you for your patience through this transition. If you have questions, please email Pattie Johnson at johnsop@wou.edu eMail

or call her at 503 838 8779.

Pattie Johnson
Technology Information Management Services
Teaching Research Institute
Western Oregon University
345 Monmouth Ave
Monmouth, OR 97361
Phone: 503 838-8779
Fax: 503 838-8150
email: johnsop@wou.edu eMail

URL: http://www.wou.edu/tri

Contacts