(X) Action Required
December 19, 2008
TO: All CACFP Program Sponsors
RE: Annual Racial-Ethnic Reporting Requirements Reminder
This memo is a reminder that CACFP sponsors need to collect racial-ethnic data annually and that ODE CNP will check to verify compliance with the requirement when conducting an administrative review.
The following is an excerpt from the May 15, 2008, memo:
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New Annual Racial-Ethnic Reporting Requirements: Complete by October 1, 2008. Annually, CACFP sponsors are required to collect the racial-ethnic data and maintain data on file for three years. This information was previously collected annually during renewals in CNP2000. We are no longer collecting this information as a part of the renewal process.
Sponsors are now required to collect the following information annually on the enclosed form  .
- Determine and record the number of potentially eligible beneficiaries by the USDA racial-ethnic categories for the area served by each institution. Sponsors may use the enclosed county-level census data or other data.
- Collect actual participant data by racial-ethnic data for each CACFP site. Visual identification may be used to determine a participant’s racial-ethnic category or parents/guardians may be asked to identify this information. Enclosed is a Racial-Ethnic Data Collection form that may be used for this purpose.
The first data collection must be completed by October 1, 2008. Do not submit this form to ODE CNP. ODE CNP staff will check data collected on potential beneficiaries and participants at administrative reviews.
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The May 15, 2008, memo also described changes concerning the Revised Non-Discrimination Statement; New And Justice for All poster; and New ODE Civil Rights Complaint Forms. Please refer to the May 15, 2008, memo for additional information.
If you have additional questions, please contact your assigned specialist.
Sincerely,
Lynne Reinoso
Manager, Community Nutrition
Child Nutrition Programs
Office of Finance & Administration