April 13, 2011
TO: Sponsors of the Summer Food Service Program
RE: Waiver of Site Monitoring Requirements
The Oregon Department of Education Child Nutrition Programs (ODE CNP) received
guidance from USDA concerning a waiver to the Summer Food Service Program
(SFSP) regulation which requires sponsors to conduct site visits during the first week of
site operations for sites that operated successfully in the previous year.
Per the USDA memo, ODE CNP is now authorized to waive this requirement on an
annual basis to help sponsors target their monitoring resources to sites that need
additional oversight and simplify administration of the SFSP.
Site Monitoring Requirement
The Federal Regulation [7 CFR §225.15(d)] requires sponsors to conduct site visits
during the first week and a site review within the first four weeks of site operation.
Site Monitoring Requirement Wavier – First week Visits
Returning sites that operated successfully last summer (or during the most recent
period of operation):
- This memorandum waives the first week site visit requirement for sites in this
category. The sites must not have been seriously deficient last summer or have
had operational deficiencies.
New Sites or sites with operational deficiencies last summer:
- Site visits are required in the first week of operation and site reviews within the
first four weeks of Program operation for all new sites and any sites that
experienced operational deficiencies during the previous summer. In cases
where a site, whether new or returning, will operate for only one week, the site
visit must be conducted in that week.
Sponsors are still required to review the site within the first four weeks of operation.
For all sites, once the initial site visits and reviews have been conducted, sponsors are
required to maintain a reasonable level of site monitoring. If any serious deficiency is
identified during a site visit or review, a follow up visit must be conducted to ensure that
permanent corrective action has been implemented.
If you have questions, please contact me at (503) 947-5892 or Barbara Cracknell, SFSP
Coordinator, at (503) 947-5911 or barbara.cracknell@state.or.us
Sincerely,
Lynne Reinoso
Manager, Community Nutrition
Child Nutrition Programs
Office of the Superintendent