CACFP Memos

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USDA Policy Memoranda

Memo	Date Issued	Description	Attachments
Program Year 2013 (October 1, 2012-September 30, 2013)
ODE Policy Memo	February 20, 2013	2013 Free and Reduced Price School Data Applies to: Family Day Care Home Sponsors Action Required	CACFP Tiering Schools with greater than 50% Free and Reduced Eligibility - Revised March 19, 2013 CACFP Tiering Schools with 40% to 49% Free and Reduced Eligibility FY 2013 Guidance Memorandum
ODE Policy Memo	February 20, 2013	2013 List of Oregon School Areas Eligible for Afterschool At-Risk Meals and Snacks Applies to: CACFP At-Risk Sponsors	N/A
ODE Policy Memo	January 30, 2013	Streamlining Requirements for Participation in the CACFP Afterschool At-Risk Meal and Snack Program Applies to: Sponsors of the Child and Adult Care Food Program Afterschool At-Risk Meal and Snack Program, Sponsors of the Child and Adult Care Food Program with a Food Service Management Company contract, and Sponsors of the National School Lunch Program Afterschool Snack Programs Action Required	N/A
ODE Policy Memo	December 17, 2012	Guide to Navigating the CACFP Center Manual Applies to: CACFP Child Care Center Sponsors Action Required	Guide to Navigating the CACFP Center Manual
ODE Policy Memo	December 12, 2012	CACFP Attendance Record Requirements for CCD-licensed sites Applies to: CACFP CCD-licensed sites Action Required	Attendance Record Requirements Chart
ODE Policy Memo	November 30, 2012	Determining Area Eligibility Based on School Data Applies to: Sponsors of Family Day Care Homes and Sponsors of the At-Risk Meal and Snack Program Action Required	N/A
ODE Policy Memo	November 28, 2012	Site and Participant Eligibility Requirements Applies to: Sponsors of Adult Day Care Centers	N/A
ODE Policy Memo	October 24, 2012	Tribal Child Care Facility Participation Applies to: CACFP and SFSP Sponsors of Tribal Child Care Facilities Action Required	Tribal Child Care Facility Participation Questions and Answers
ODE Policy Memo	October 17, 2012	Procurement Geographic Preference Questions and Answers – Part II Applies to: All CACFP Sponsors Action Required	Procurement Geographic Preference Questions & Answers – Part II
ODE Policy Memo	October 8, 2012	Federal Small Purchase Threshold Adjustment Applies to: All CACFP Sponsors Action Required	Federal Small Purchase Threshold Adjustment Small Purchase Threshold
Program Year 2012 (October 1, 2011-September 30, 2012)
ODE Policy Memo	September 28, 2012	Afterschool At-Risk Meal and Snack Program Change Applies to: Sponsors of Afterschool At-Risk Program	N/A
ODE Policy Memo	September 14, 2012	One Month Enrollment Report (OMER) Applies to: Adult Day Care Centers	N/A
ODE Policy Memo	September 14, 2012	One Month Enrollment Report (OMER) Applies to: Child Care Centers, Outside School Hours Centers and Head Start Programs that claim sibling and/or community slot meals	N/A
ODE Policy Memo	September 7, 2012	Smoothies Offered in Child Nutrition Programs - Action Required	Smoothie Guidance PDF
ODE Policy Memo	July 24, 2012	CACFP Reimbursement Rates for FY 2012-2013 Effective July 1, 2012 - June 30, 2013	N/A
ODE Policy Memo	July 24, 2012	FY 2013 Updated Salary Ranges - Action Required	N/A
ODE Policy Memo	July 3, 2012	Revised CACFP Child Enrollment Form - Immediate Action Required	Revised CACFP Child Enrollment Form PDF MS-Word
ODE Policy Memo	June 12, 2012	2012-2013 Confidential Income Statements and Income Eligibility Guidelines Child and Adult Care Food Program Applies to: Child Care Centers, Head Start, and Outside-School-Hours Centers Action Required	N/A
ODE Policy Memo	May 24, 2012	Memo Rescinded by USDA on 6/28/2012. Revised memo to be issued when available. Prohibition of Separation by Gender during Child Nutrition Program Meal Service	N/A
ODE Policy Memo	May 16, 2012	Use of Census Data for Area Eligibility Action Required	Instructions for Eligibility Based on Census Data: 2012 Data Release Census Data
ODE Policy Memo	May 14, 2012	Guidance on Income Eligibility Determinations and Duration Policy Change, effective immediately Action Required	N/A
ODE Policy Memo	April 25, 2012	Disaster Response Action Required	N/A
ODE Policy Memo	April 23, 2012	Family Day Care Homes Monitor Handbook Action Required	Family Day Care Homes Monitor Handbook
ODE Policy Memo	February 22, 2012	2012 List of Oregon School Areas Eligible for Afterschool At-Risk Meals and Snacks Applies to: CACFP At-Risk Sponsors	N/A
ODE Policy Memo	February 16, 2012	2012 Free and Reduced Price School Data Applies to: Family Day Care Home Sponsors Action Required	CACFP Tiering Schools with greater than 50% Free and Reduced Eligibility CACFP Tiering Schools with 40% to 49% Free and Reduced Eligibility FY 2012 Guidance Memorandum
USDA Policy Memo	February 16, 2012	Guidance on the Food Donation Program in Child Nutrition Programs Applies to: All CACFP Sponsors	Donation of Leftover Foods from School Cafeterias
ODE Policy Memo	January 23, 2012	FDCH Terminated Provider List Action Required	Terminated Provider List instructions
USDA Policy Memo	December 21, 2011	Child Nutrition (CN) Labeling Program Reminders Applies to: All CACFP Sponsors	N/A
ODE Policy Memo	November 23, 2011	CACFP One Month Attendance Report (OMAR) Reminder – CNPweb October 2011 Reimbursement Claim Action Required	N/A
ODE Policy Memo	November 14, 2011	Questions and Answers Regarding the CACFP Child Care Wellness Grant	Grant Workshops Questions & Answers
USDA Policy Memo	October 21, 2011	Confidential Income Statement – Changes to Required Information Applies to: Child Care Centers, Adult Day Care, Head Start, Outside School Hours Programs, Family Day Care Homes Action Required	N/A
USDA Policy Memo	October 13, 2011	Rural Development’s Community Facilities Program Applies to: CACFP Centers	USDA issued Questions and Answers
USDA Policy Memo	October 3, 2011	Fluid Milk and Fluid Milk Substitutions: USDA Questions and Answers Applies to: All CACFP Sponsors Action Required	USDA Questions and Answers
Program Year 2011 (October 1, 2010-September 30, 2011)
USDA Policy Memo	September 30, 2011	Fluid Milk and Fluid Milk Substitutions and Medical Statements for Disabilities;USDA Questions & Answers Applies to: Adult Day Care Center Sponsors Action Required	Non-dairy Beverage Meets USDA Nutrient Requirements Written Request for Non-dairy Beverage Substitution USDA Questions and Answer
ODE Policy Memo	September 28, 2011	Corrected Income Eligibility Guidelines Applies to: All CACFP Sponsors Action Required	Corrected Income Eligibility Guidelines (September 2011)
ODE Policy Memo	September 19, 2011	Fiscal Year 2012 CACFP Program Participation Renewal Information - Multi-Site Sponsors - Update Due: October 14, 2011 Action Required	Forms/Instructions
ODE Policy Memo	September 19, 2011	Fiscal Year 2012 CACFP Program Participation Renewal Information - Single-Site Sponsors - Update Due: October 10, 2011 Action Required	Forms/Instructions
ODE Policy Memo	September 19, 2011	Fiscal Year 2012 CACFP Participation Renewal - Family Day Care Homes - Update & Management Plan Due Dates: October 7, 2011 – Administrative Budget and Management Plan October 14, 2011 – CNPweb Renewal Packet Submission Action Required	Forms/Instructions
ODE Policy Memo	September 19, 2011	Fiscal Year 2012 CACFP Participation Renewal - Family Day Care Homes - Update Due Dates: October 7, 2011 – Administrative Budget October 14, 2011 – CNPweb Renewal Packet Submission Action Required	Forms/Instructions
USDA Policy Memo	August 30, 2011	Translations of CACFP Confidential Income Statement Applies to: Adult Day Care Centers, Child Care Centers, Family Day Care Homes, Head Start Centers, Outside School Hours Centers	N/A
USDA Policy Memo	August 30, 2011	Shelf-stable, Dried Snacks Made from Meat, Poultry, or Seafood Applies to: All CACFP Sponsors	N/A
USDA Policy Memo	August 3, 2011	Fluid Milk and Fluid Milk Substitutions, Medical Statements for Disabilities Applies to: All CACFP Sponsors Action Required	Non-dairy Beverage Meets USDA Nutrient Requirements Written Request for Non-dairy Beverage Substitution
USDA Policy Memo	July 26, 2011	Water Availability Applies to: Child Care Centers, Head Start Centers, Afterschool At-Risk Programs, Homeless, Outside School Hours Programs, Family Day Care Homes	N/A
USDA Policy Memo	June 6, 2011	Carry Over of Unused Administrative Payments Applies to: Family Day Care Homes	N/A
USDA Policy Memo	April 22, 2011	Categorical Eligibility of Foster Children Applies to: Child Care Centers, Outside-School-Hours Centers, Head Start, Family Day Care Homes	Q & A
USDA Policy Memo	April 21, 2011	Varied Timing of Unannounced Reviews Applies to: Family Day Care Homes	N/A
USDA Policy Memo	April 11, 2011	Eligibility of Children Evacuated from Japan and Bahrain Applies to: All CACFP Sponsors, Summer Food Service Program Sponsors	N/A
ODE Policy Memo	March 11, 2011	Child Care Wellness Advisory Board Application Request Applies to: Child Care Centers, Afterschool At-Risk Programs, Outside School Hours Programs	N/A
ODE Policy Memo	February 22, 2011	2011 Free and Reduced Price School Data Applies to: Family Day Care Homes	CACFP Tiering Schools with .50% Free and Reduced Eligibility CACFP Tiering Schools with 40% to 49% Free and Reduced Eligibility FY 2011 Guidance Memorandum
ODE Policy Memo	February 22, 2011	2011 List of Oregon School Areas Eligibile for Afterschool At-Risk Meals and Snacks Applies to: Afterschool At-Risk Meals and Snacks	N/A
ODE Policy Memo	January 18, 2011	Updated Serious Deficiency Resources and Guidance Applies to: Family Day Care Homes	N/A
USDA Policy Memo	January 11, 2011	Child Nutrition Reauthorization 2010: Administrative Payments to Sponsors of Family Day Care Homes Applies to: Family Day Care Homes	N/A
USDA Policy Memo	January 10, 2011	Child Nutrition Reauthorization 2010: Area Eligibility for Family Day Care Homes Applies to: Family Day Care Homes Action Required	Schools with 50% or more Free and Reduced Price Eligible Students Schools with 40-49%Free and Reduced Price eligible Students
USDA Policy Memo	December 17, 2010	Child Nutrition Reauthorization 2010: Elimination of Block Claim Edit Checks in the Child and Adult Care Food Program Applies to: All CACFP Sponsors	N/A
USDA Policy Memo	December 17, 2010	Effects of Busing on Area Eligibility Applies to: All CACFP Sponsors, Summer Food Program Sponsors	N/A
USDA Policy Memo	December 14, 2010	Eligibility of Expanded Learning Time Programs for Afterschool Snack Service Applies to: Afterschool Meals and Snack Program	N/A
ODE Policy Memo	November 5, 2010	CACFP One Month Attendance Report (OMAR) Reminder – CNPweb October 2010 Reimbursement Claim Applies to: Child Care Centers, Adult Daycare Centers, Outside-School-Hours Centers, and Head Start Programs	N/A
Program Year 2010 (October 1, 2009-September 30, 2010)
USDA Policy Memo	September 29, 2010	Revised Exclusion of Military Combat Pay (updated 9-29-10 CACFP,SFSP) Applies to: Centers, Outside School Hours Programs, Head Start, Family Day Care Homes, Summer Food Program Sponsors requiring applications	N/A
ODE Policy Memo	September 13, 2010	Documentation of Commercially-Prepared Combination Foods for Meal Pattern Requirements (MPR) Applies to: All CACFP Sponsors, Summer Food Program Sponsors	Sample Manufacturer Letter Sample MPAS
ODE Policy Memo	August 30, 2010	Disclosure Requirement for Child Nutrition Programs Applies to: All CACFP Sponsors	SP 31-2010; CACFP 17-2010; SFSP 15-2010
USDA Policy Memo	August 25, 2010	Status of the 2010-2011 Income Eligibility Guidelines (CACFP) Applies to: Adult Day Care Centers, Child Care Centers, Outside School Hours Centers, Family Day Care Homes	N/A
ODE Policy Memo	August 25, 2010	Update to Substitution of Yogurt for Milk in Adult Meal Pattern Applies to: All CACFP Sponsors	N/A
ODE Policy Memo	July 30, 2010	FY 2011 Updated Salary Ranges Applies to: Family Day Care Homes	N/A
ODE Policy Memo	June 28, 2010	Questions and Answers on Extending Categorical Eligibility to Additional Children in a Household Applies to: Child Care Centers, Outside School Hours Centers	N/A
ODE Policy Memo	June 25, 2010	2010/2011 Confidential Income Statements and Income Eligibility Guidelines Applies to: Child Care Centers, Head Start, Outside School Hours Centers	N/A
ODE Policy Memo	June 25, 2010	2010/2011 Confidential Income Statements and Income Eligibility Guidelines Applies to: Adult Day Care Centers	N/A
ODE Policy Memo	June 10, 2010	Proof of Tax-Exempt Status Applies to: All Child Nutrition Program Sponsors	N/A
USDA Policy Memo	February 9, 2010	Determining Eligibility of Haitian Refugees Applies to: Child Care Centers, Outside School Hours Centers, Head Start Programs and Selected Summer Food Program Sponsors	N/A
ODE Policy Memo	January 14, 2010	Procedure for Uncashed Provider Reimbursement Payments Applies to: Family Day Care Homes	N/A
ODE Policy Memo	December 22, 2009	Expiring Confidential Income Statements and CACFP Child Enrollment Forms Applies to: Child Care Centers, Adult Day Care, Head Start, Outside School Hours Programs, Family Day Care Homes	N/A
USDA Policy Memo	November 9, 2009	Sharing Tables Applies to: CACFP At-Risk Meals and Snacks Program	N/A
USDA Policy Memo	October 23, 2009	Extending Categorical Eligibility to Additional Children in a Household Applies to: Child Care Centers, Outside School Hours Centers	N/A
Program Year 2009 (October 1, 2008-September 30, 2009)
ODE Policy Memo	August 10, 2009	USDA CACFP Center Manual, May 2009 Update Applies to: Center Sponsors	N/A
ODE Policy Memo	August 10, 2009	Updated Income Eligibility Guidelines Applies to: Family Day Care Homes	N/A
USDA Policy Memo	April 20, 2009	Child Nutrition Label Clarification Applies to: All CACFP Sponsors	N/A
ODE Policy Memo	April 15, 2009	Provider Record Maintenance Requirements Applies to: Family Day Care Homes	N/A
ODE Policy Memo	April 1, 2009	Meal Disallowance Policy Applies to: Family Day care Homes	N/A
ODE Policy Memo	April 1, 2009	Revised List of Recognized Medical Authorities Applies to: Family Day Care Homes	N/A
USDA Policy Memo	February 5, 2009	Non-Profit IRS Reporting Change Applies to: Non-Profits Sponsors of CACFP	N/A
ODE Policy Memo	January 26, 2009	Revised List of Recognized Medical Authorities Applies to: Child Care Centers, Adult Day Care, Head Start, Homeless and Outside School Hours Programs	N/A
USDA Policy Memo	January 20, 2009	Sharing Income Eligibility Information between Child Nutrition Programs Applies to: Child Care Centers, Head Start Programs, Family Day Care Homes, Adult Daycare Centers, Outside School Hours Centers	N/A
USDA Policy Memo	December 23, 2008	Simplified Acquisition Threshold Applies to: Child Care Centers, Adult Day Care, Head Start, At Risk, Homeless and Outside School Hours Programs	N/A
USDA Policy Memo	December 23, 2008	Simplified Acquisition Threshold Applies to: Family Day Care Homes, Summer Food Service Program Sponsors	N/A
ODE Policy Memo	December 19, 2008	Annual Racial-Ethnic Reporting Requirements Reminder Applies to: All CACFP Sponsors	N/A
Program Year 2008 (October 1, 2007-September 30, 2008)
USDA Policy Memo	June 25, 2008	Crediting of Corn Meal (Cornmeal) and Corn Flour for Grains/Breads Component Applies to: All CACFP Sponsors, Summer Food Program Sponsors	N/A
ODE Policy Memo	June 17, 2008	Automatic Free Meal Eligibility for Oregon Head Start and Oregon Pre-Kindergarten Enrollee Applies to: Child Care Centers and Outside School Hours Centers	N/A
ODE Policy Memo	June 16, 2008	Automatic Free Meal Eligibility for Oregon Head Start and OHS PreK Enrollees Applies to: CACFP Head Start Sponsors	N/A
ODE Policy Memo	May 15, 2008	Correction to minimum formula amounts offered to Infants 4-7 months Applies to: Child Care Centers, Head Start Programs, Homeless, Programs, Family Day Care Home Sponsors	N/A
ODE Policy Memo	May 15, 2008	Revised Civil Rights Requirements Applies to: All CACFP Sponsors	N/A
ODE Policy Memo	April 30, 2008	Site Monitoring Report for CACFP Revisions Applies to: All CACFP Sponsors with more than one site	N/A
ODE Policy Memo	April 25, 2008	Provider Transfer Policy Change Applies to: Family Day Care Homes	N/A
ODE Policy Memo	April 23, 2008	CNPweb Instructions for Free and Reduced Price Schools without CNPweb Numbers Applies to: Family Day Care Home Providers	N/A
ODE Policy Memo	October 16, 2007	Revised Procedures for Family Day Care Home Sponsor Administrative Advances Applies to: Family Day Care Home Sponsors	N/A
Program Year 2007 (October 1, 2006-September 30, 2007)
ODE Policy Memo	September 28, 2007	Uploading Monthly CACFP Claims to CNPweb Applies to: Family Day Care Home Providers	N/A
ODE Policy Memo	August 9, 2007	New Site Approval Policy Applies to: Child Care Centers, Head Start Programs, Outside School Hours Programs, After School At-Risk Meals and Snacks Programs, Homeless and Emeregency Shelters, Adult Day Care Programs	N/A
ODE Policy Memo	August 1, 2007	Child Enrollment Form Policy - Questions and Answers Applies to: All CACFP Sponsors	N/A
ODE Policy Memo	May 21, 2007	Child Enrollment Form Policy - Questions and Answers Applies to: Family Day Care Home Sponsors	N/A
ODE Policy Memo	April 17, 2007	Child Enrollment Policy Modification Applies to: Family Day Care Home Sponsors	N/A
ODE Policy Memo	February 26, 2007	Retention of Records Relating to Serious Deficiencies and the National Disqualified List Applies to: Family Day Care Home Sponsors/i>	N/A
ODE Policy Memo	November 30, 2006	Process for Annual Reporting of Sanitation and Fire Safety Inspection Dates Applies to: Adult Day Care Centers	N/A
ODE Policy Memo	November 9, 2006	Revised Household Contact Policy Applies to: Family Day Care Home Sponsors	N/A
ODE Policy Memo	November 8, 2006	Updated Program Resources Applies to: Center Sponsors	N/A
Program Year 2006 (October 1, 2005-September 30, 2006)
ODE Policy Memo	July 19, 2006	Clarification Regarding Administrative Reimbursements for Non-Claiming Homes in the Child and Adult Care Food Program Applies to: Family Day Care Homes	N/A
ODE Policy Memo	July 14, 2006	Clarification Regarding Implementation of Block Claim Requirements Applies to: Family Day Care Home Sponsors	N/A
ODE Policy Memo	May 10, 2006	Policy Change: Assignment of DHS Providers to FDCH Sponsors by Zip Code Applies to: Family Day Care Home Sponsors	N/A
ODE Policy Memo	May 9, 2006	Substitution of Yogurt and Cheese for Milk in Adult Meal Pattern Applies to: All CACFP Sponsors	N/A
ODE Policy Memo	April 19, 2006	Changes to the USDA Food Buying Guide in the Child Nutrition Programs Applies to: All CACFP Sponsors	N/A
USDA Policy Memo	February 28, 2006	Clarification of Monitoring Requirements Applies to: Family Day Care Homes, Multi-Site CACFP Center Sponsors	N/A
ODE Policy Memo	November 30, 2005	Questions and Answers from September Sponsors Training Applies to: Family Day Care Home Sponsors	N/A
USDA Policy Memo	November 18, 2005	Questions and Answers on the Serious Deficiency Process in the Child and Adult Care Food Program (CACFP) Applies to: All CACFP Sponsors	N/A
USDA Policy Memo	November 1, 2005	New Process for Annual Reporting of Sanitation and Fire Safety Inspection Dates Applies to: CACFP Center Sponsors with Sites Exempt from Child Care Division Licensing	N/A
ODE Policy Memo	October 6, 2005	Ordering Food from a Central Kitchen or Vendor Applies to: Adult Day Care Centers	N/A
Program Year 2005 (October 1, 2004-September 30, 2005)
ODE Policy Memo	September 2, 2005	Crediting Commercial Combination Foods with Standards of Identity Applies to: CACFP Center Sponsors	N/A
ODE Policy Memo	August 29, 2005	Building for the Future Flyer Applies to: CACFP Center Sponsors	N/A
ODE Policy Memo	August 16, 2005	Termination of Providers Inactive for Six Months Applies to: Family Day Care Home Sponsors	N/A
ODE Policy Memo	August 10, 2005	Clarification for Commercially Prepared Baby Foods - Meat Products Applies to: Child Care Centers, Homeless Programs	N/A
ODE Policy Memo	August 5, 2005	Five Day Reconciliation of Meal Counts at Provider Home Reviews Applies to: Family Day Care Home Sponsors	N/A
ODE Policy Memo	April 20, 2005	Changes in Infant Feeding Documentation Requirements Applies to: Child Care Centers and Homeless Programs	N/A
ODE Policy Memo	March 28, 2005	Child Enrollment Forms Applies to: Family Day Care Home Sponsors	N/A
ODE Policy Memo	March 28, 2005	Household Contact Requirements Applies to: Family Day Care Home Sponsors	N/A
Program Year 2004 (October 1, 2003-September 30, 2004)
ODE Policy Memo	July 15, 2004	CACFP Review of Menu Records Requirements Applies to: CACFP Center Sponsors	N/A
ODE Policy Memo	July 8, 2004	Duration of Tiering Status for Family Day Care Homes Applies to: Family Day Care Home Sponsors	N/A
Program Year 2003 (October 1, 2002-September 30, 2003)
ODE Policy Memo	August 4, 2003	Issues, Policy Changes and Resources Related to Offering Infant Meals Applies to: Child Care Centers, Head Starts and Homeless Institutions	N/A
ODE Policy Memo	August 2003	Questions and Answers: Infant Feeding Requirements July 2003 (Q & A) Applies to: Center and Family Day Care Home Sponsors	N/A
ODE Policy Memo	July 22, 2003	Monitor Staffing Standards in the Child and Adult Care Food Program Applies to: Family Day Care Home Sponsors	N/A
ODE Policy Memo	April 21, 2003	Baby Foods with DHA not Creditable Applies to: All CACFP Sponsors	N/A
ODE Policy Memo	April 16, 2003	Crediting Alternate Protein Products (APPs) as Meat/Meat Alternate components in CACFP meals Applies to: All CACFP Sponsors	N/A
ODE Policy Memo	February 18, 2003	Change In Requirements for Family Style Meal Service Applies to: Child Care Centers, Adult Day Care, Head Start, Homeless and Outside School Hours Programs	N/A
ODE Policy Memo	February 18, 2003	Obligation to Offer Infant Meals in the Child and Adult Care Food Program Applies to: Child Care Centers, Head Start, Homeless Programs	N/A