Federal ESEA Titles IA, ID, IIA, VI (REAP), and X Monitoring

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Federal ESEA Titles IA, ID, IIA, VI (REAP), and X Monitoring

Monitoring occurs when ODE staff conduct systematic review of program materials submitted by districts and provide a report on that review. Resources used for the review include the Title Program Monitoring Tool, the notebook dividers, and staff interviews in the case of onsite visits. Documents are submitted for a desk monitoring prior to any onsite visits. From the 20 districts selected for fall and spring desk monitoring, 5 to 7 are selected for onsite monitoring where teams will focus questions on areas of concern or those that require more documentation.

Those selected for an onsite monitoring visit from the desk monitoring in the fall will be visited the following spring. Similarly, those selected for an onsite visit from the desk monitoring in the spring will be visited the following fall.

The materials linked from this page are used for both desk monitoring and onsite monitoring visits.

Resources and Tools

2013-14 Districts to be Monitored

2013-14 Monitoring Schedule 06/27/2013 (87.50 KB)

Preparation for Monitoring

2013-14 Monitoring Notebook Dividers for LEAs 07/01/2013 (241 KB)
Monitoring Checklist 2013-14 08/08/2013 (280.50 KB)

Fiscal Resources

LEA Payments to ODE Form 03/16/2010 (43 KB)
Inventory Guidelines 05/22/2007 (19.55 KB)

Staffing Resources

Common Compliance CC-J Highly Qualified Teachers List 05/20/2013 (1.16 MB)
Equitable Distribution of Teachers template 07/30/2013 (63 KB)
Breakdown of Staff Positions Funded by Federal Funds (Sample Form) 09/28/2010 (805.62 KB)
Sample Semiannual Certification Form 05/20/2013 (67.63 KB)

2012-13 Monitoring Materials

Dividers for LEAs preparing for Federal Programs monitoring 09/06/2012 (495.14 KB)
These dividers describe each area monitored under our combined federal monitoring of ESEA Titles IA, ID, IIA, VI (REAP), and X. Staff should print these dividers and use them to organize evidence for each area for monitoring into notebooks for ODE review.
Monitoring Checklist for LEAs 07/03/2012 (418.45 KB)
This checklist describes the content needed for monitoring of ESEA Titles I-A, I-D, II-A, VI-B (REAP), and X. This document should be used in conjunction with the Dividers for LEAs preparing for Federal Programs monitoring which assists in setting up notebooks for submission.

Additional Links for ESEA Monitoring

Parent Input Tools
As a part of the onsite monitoring visit, a survey of parents must be conducted verifying and gathering information regarding parental notification and involvement. Materials for the survey can be found here.

Monitoring of Other Programs

Title III - Monitoring
Materials for Title III (services for English Language Learners) monitoring visits can be found on this page.
Title I-C - Monitoring
Materials for Title I-C (services for students supported through Migrant Education) monitoring visits can be found on this page.
Special Ed Monitoring, Systems, & Outcomes

Contacts

Russel Sweet (503) 947-5638
School Improvement & Accountability - Education Specialist
Ann Kaltenbach (503) 947-5641
School Improvement & Accountability - Office Specialist