Federal ESEA Titles IA, ID, IIA, VI (REAP), and X Monitoring

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Federal ESEA Titles IA, ID, IIA, VI (REAP), and X Monitoring

Monitoring occurs when ODE staff conduct systematic review of program materials submitted by districts and provide a report on that review. Resources used for the review include the Title Program Monitoring Tool, the notebook dividers, and staff interviews in the case of onsite visits. Documents are submitted for a desk monitoring prior to any onsite visits. From the 20 districts selected for fall and spring desk monitoring, 5 to 7 are selected for onsite monitoring where teams will focus questions on areas of concern or those that require more documentation.

Those selected for an onsite monitoring visit from the desk monitoring in the fall will be visited the following spring. Similarly, those selected for an onsite visit from the desk monitoring in the spring will be visited the following fall.

The materials linked from this page are used for both desk monitoring and onsite monitoring visits. There is no second submission for those being visited. The materials submitted for desk monitoring will be used in preparation for the desk monitoring.

Resources and Tools

Desk Monitoring 2012-13 Participant Districts 06/18/2012 (260.72 KB)
This list includes all districts to be monitored during the 2012-13 school year for programs under ESEA Title IA, ID, IIA, VI (REAP), and X. Also included is information on how monitoring is conducted.

Dividers for LEAs preparing for Federal Programs monitoring 09/06/2012 (495.14 KB)
These dividers describe each area monitored under our combined federal monitoring of ESEA Titles IA, ID, IIA, VI (REAP), and X. Staff should print these dividers and use them to organize evidence for each area for monitoring into notebooks for ODE review.
Monitoring Checklist for LEAs 07/03/2012 (418.45 KB)
This checklist describes the content needed for monitoring of ESEA Titles I-A, I-D, II-A, VI-B (REAP), and X. This document should be used in conjunction with the Dividers for LEAs preparing for Federal Programs monitoring which assists in setting up notebooks for submission.
FAQ for ESEA Title I and Title II Monitoring 08/31/2011 (149.30 KB)
This document addresses questions asked by staff at districts that will be monitored under ESEA Titles IA, ID, IIA, IVB (REAP), and X.
Document Submission Requirements 06/06/2006 (22.10 KB)
Monitoring Report Procedures Timeline 06/06/2006 (33.59 KB)
Sample Schedule 06/06/2006 (15.12 KB)
Highly Qualified Teachers List 05/08/2012 (804.79 KB)
Common Compliance CC-F Equitable Distribution of Teachers 01/28/2009 (27 KB)
Professional Development Plan Requirements 09/06/2007 (10.43 KB)
Breakdown of Staff Positions Funded by Federal Funds (Sample Form) 09/28/2010 (805.62 KB)
Inventory Guidelines 05/22/2007 (19.55 KB)
LEA Payments to ODE Form 03/16/2010 (43 KB)
Sample Semiannual Certification Form 09/27/2010 (67.29 KB)
Sample form used for semiannual certification.
Sample Time and Effort Form 09/27/2010 (29 KB)
Sample form used for Time and Effort.
Desk Monitoring 2011-12 Participant Districts 08/25/2011 (112.95 KB)
This list includes all districts monitored during the 2011-12 school year for programs under ESEA Title IA, ID, IIA, VI (REAP), and X. Also included is information on how monitoring was conducted.

Parent Input Tools
As a part of the onsite monitoring visit, a survey of parents must be conducted verifying and gathering information regarding parental notification and involvement. Materials for the survey can be found here.

Monitoring of Other Programs

Title III - Monitoring
Materials for Title III (services for English Language Learners) monitoring visits can be found on this page.
Title I-C - Monitoring
Materials for Title I-C (services for students supported through Migrant Education) monitoring visits can be found on this page.
Special Ed Monitoring, Systems, & Outcomes
The Special Education Monitoring, Systems, & Outcomes Unit in the Office of Student Learning & Partnerships manages several of the state-supported systems that provide direct services to Oregon's programs, districts, and schools. The overall goal of this unit is to build capacity and improve systems and outcomes for diverse learners.

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