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3/28/2014 8:59:00 AM
CLOSED - Executive Assistant to the Deputy Superintendent
Executive Assistant (Executive Assistant to the Deputy Superintendent)

$46,056.00 - $64,608.00 Annually
Location: Salem, Oregon
Application Deadline: April 28, 2014

OUR MISSION: The Oregon Department of Education fosters excellence for every learner through innovation, collaboration, leadership, and service to our education partners.

OUR VALUES: Equity for Every Student; High Quality Education; Results Focused; Service; Leadership; Teamwork; People Are Our Greatest Asset

We are recruiting for a full-time Executive Assistant. This position is located with the Office of the Deputy Superintendent at the Oregon Department of Education in Salem, Oregon. This is an Executive Service position, appointed by and serving at the will of the Deputy Superintendent of Public Instruction.

This position is in the Deputy Superintendent’s Office who is the administrative head of the Department of Education. The Governor who is the Superintendent of Public Instruction has delegated to the Deputy Superintendent the responsibility of performing all of the duties, functions and powers of the Superintendent. The Deputy Superintendent is the chief executive officer for the State Board of Education and is responsible for interpreting and administering Board policies and rules. The Deputy Superintendent also heads the Department of Education and provides direction for the School for the Deaf and Juvenile Corrections Education Programs.

This position provides executive assistance to the Deputy Superintendent as a personal and confidential secretary. Additionally, this position manages day to day office operations, policies, procedures and programs of the Office of the Deputy Superintendent, and provides backup support to the Chief of Staff and the Executive Officer to the State board of Education, Government Affairs/Legal Manager, Legislative Director, Communications Director, and State Board of Education on an as needed basis. This position also serves as the Coordinator for the Oregon Teacher of the Year recognition program.

INTERESTED? Here's what you need.

The successful candidate will at a minimum have:

Four years of staff-level experience providing administrative support to management. The experience must include technical or analytical duties in the management of program goals and objectives; performing program or project planning; preparing, monitoring, or controlling budgets; or performing research and providing analytical information and/or recommendations used in management decision making.

A Bachelor's degree in Business Administration, Management, Public Administration or a closely-related field may be substituted for up to two years of the required experience.

Preference may be given to individuals with experience in education and/or state government.

REQUESTED SKILLS AND ATTRIBUTES:
  • Experience leading and mentoring other administrative personnel.
  • Ability to handle complex job responsibilities such as conducting research and analysis, preparing statistical data and spreadsheets, and troubleshooting.
  • Mastery skills in MS Word, Excel and PowerPoint and experience with Access, along with experience composing various types of professional documents.
  • Must have excellent interpersonal skills, discretion, good judgment, organizational and management ability, initiative, and the ability to work independently.
  • Ability to discern and communicate with the highest level of tact and diplomacy, both verbally and in writing to the public, government officials, educators, and the media, and with in-and-out-of-agency staff.
  • Must be proactive, flexible, responsible and resourceful.
  • Ability to handle the highest level of confidential issues with the utmost sensitivity.
  • Must be articulate and possess excellent verbal and written communication skills. Excellent grammar and spelling a must.
  • Exhibits professionalism and composure in stressful situations and in meeting short deadlines.
  • Ability to work in a team environment with a diverse group of staff is essential.
COMPENSATION
Compensation will consist of a competitive base salary plus the state’s excellent benefits package. Notable benefit features include: comprehensive medical (with vision), dental and basic life insurance; other optional insurance with group-based premiums; flexible spending accounts; membership in the Oregon Public Employees Retirement System; an optional deferred compensation retirement program; and generous vacation, personal, and sick leave.

You can view a brief description of the benefits at State of Oregon Employment Benefits PDF.

TO APPLY
You can find additional information on our job openings, including application instructions, by going to our JOBS page at http://www.ode.state.or.us/search/results/?id=71. Click on EDUC14-0310.
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Contact(s) for this Announcement
  • Cassie Graham Email    (503) 947-5635
    Human Resources - Recruitment Coordinator
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