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1/30/2013 8:09:00 AM
MEMORANDUM NO: 006-2012-13 - Clarification Regarding Teacher and Administrator Evaluations

To: District and ESD Superintendents
From: Rob Saxton, Deputy Superintendent
Re: Clarification Regarding Teacher and Administrator Evaluations: Timelines, Assurances, and Implementation Plans

Clarification on the Implementation Timeline
To comply with Senate Bill 290, all districts must implement their plans for teacher and administrator evaluation and support systems in 2013-14. The new evaluation requirements apply to all evaluations occurring after July 1st, 2013. Please note this is a change from previous ODE guidance regarding “piloting” in 2013-14. We received additional clarification that Senate Bill 290 must apply to all teacher and administrator evaluations starting this summer. We sincerely apologize for the confusion and inconvenience this change in guidance causes.

During the 2013-2014 school year:
  • By July 1, 2013, all districts must submit to ODE their teacher and administrator evaluation system assurances and implementation plans. The template is located at: http://www.ode.state.or.us/wma/teachlearn/educatoreffectiveness/assurance-template.pdf PDF
  • All districts must implement their newly developed evaluations and support systems for all teacher and administrator evaluations conducted in 2013-14.
  • During the 2013-14 school year, teachers and administrators must set goals and measure student learning and growth as defined in the Oregon Framework for Teacher and Administrator Evaluation and Support Systems PDF; however, the results of student learning and growth do not need to be factored into the summative evaluations. The 2013-14 year remains a year to explore the best methods for including student growth and learning into your evaluation system. Collaborating in good faith with teachers, administrators, and bargaining representatives, you may experiment with a weighted model or matrix model based on which best represents your design team’s goals and processes for supporting standards based teaching and administrative practices, and your district’s values.
  • Summative evaluations in 2013-2014 must include multiple measures of professional practice and professional responsibilities (definitions and examples are provided on pages 20-30 of the Framework linked above).
  • The collaborative design teams should continue to meet and evaluate/revise the teacher and administrator evaluation and support systems throughout the 2013-14 school, with the goal in mind to build systems that are exemplars of best practice.
  • The 2013-14 school year should include ongoing professional learning and collaborative discussions for all teachers and administrators. A focus on professional learning will develop a deeper understanding of teacher and administrator standards, the district evaluation process, and demonstrate a commitment to implement an evaluation system which supports the growth and development of teachers and administrators.
Note: Our ESEA waiver is conditional. This information is current and accurate as of today. Our report to USED is due June 2013. It is important to recognize that the USED may require further changes to our student learning and growth components. Should this occur, we will work to provide you with timely and accurate information as soon as possible.

During the 2014-2015 school year:
  • Summative evaluations must include not only multiple measures of professional practice and professional responsibilities, but also student learning and growth measures.

By July 1, 2015:
  • All districts must submit their local evaluation and support system to a Regional Peer Review Process and Panel to ensure alignment with state guidelines.

District Evaluation and Support Systems Assurances
In 2011, the Legislature passed Senate Bill 290 which instituted requirements for teacher and administrator evaluations. In 2012, Oregon’s waiver for the Elementary and Secondary Education Act (ESEA) was conditionally approved. The ESEA waiver includes federal requirements for teacher and principal evaluation systems that align with Senate Bill 290. During the past year, the Oregon Department of Education (ODE) worked with the Educator Effectiveness Workgroup to develop state guidelines for local evaluation and support systems based on Senate Bill 290 and the ESEA waiver criteria.

The required elements for all local evaluation and support systems are outlined in the Oregon Framework. These five required elements establish the parameters for local evaluation and support systems. Districts must align their local evaluation systems to these elements but have flexibility in their design and implementation. Local systems must meet or exceed state criteria.

By July 1, 2013, all school districts must submit to ODE assurances and an implementation plan regarding their evaluation and support system using the template PDF provided. Districts assurances must include the following:

A. Collaborative design process with administrators, teachers, and bargaining representatives;
B. The five required elements for evaluation and support systems which are:
  1. State adopted Model Core Teaching Standards (InTASC) and Educational Leadership/Administrator Standards (ISLLC) (or crosswalk to the state adopted standards if using other standards);
  2. Four-level performance rubric aligned to the standards as defined in the Oregon Framework (recommended rubric or gap analysis/crosswalk for other rubrics);
  3. District selected multiple measures from: (1) professional practice, (2) professional responsibilities, and (3) student learning and growth;
  4. Professional growth and evaluation cycle, including use of evaluations for personnel decisions;
  5. Professional learning opportunities aligned with evaluation feedback; and
C. Implementation plan for training all staff and evaluators on the local evaluation and support system and how the district will monitor progress and refine the system.

Resources and Technical assistance
ODE and partners will continue to provide resources and technical assistance as districts develop and align their local evaluation and support systems to the state and federal requirements, including:
If you have questions, please contact Theresa Richards, Director of Teaching and Learning, Office of Educational Improvement and Innovation at theresa.richards@state.or.us eMail; or 503-947-5736.
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