Effective immediately as a paperwork reduction effort, the Oregon Department of Education Child Nutrition Programs (ODE CNP) will allow CCD-licensed centers to follow the Child Care Division (CCD) policy regarding child attendance record requirements as described in Oregon Administrative Rule (OAR) 414-300-0060.

Previously, ODE CNP required that CCD-licensed sites maintain parent/guardian generated in-and-out attendance records. In many cases, Sponsors had to maintain both the ODE CNP required attendance records and the CCD required attendance records.

The new policy is detailed below and in this chart . The chart also summarizes ODE CNP attendance record requirements for CCD-license exempt centers by CACFP program type. It is also in Section B of Chapter 5 Enrollment, Attendance & Meal Count Records in the updated edition of the USDA CACFP Center Manual (Big Red), which will be posted to the CACFP website (not CNPweb) in December.

Section B - Daily Attendance Records

All Sponsors are required to maintain accurate and legible daily attendance records for all participants in care. CCD Licensed centers must follow CCD rules. Centers that are not licensed by CCD, including CCD Recorded Programs, must follow ODE CNP requirements.

Attendance records show participants were in care and are used to support monthly meal counts. They are also used to conduct the five-day reconciliation during site monitoring and for other internal control purposes. Sponsors must maintain completed attendance records in accordance with CACFP requirements.

The chart  also outlines the required information for an attendance record by program type.

For more information on attendance record requirements specific to the following programs:

ODE CNP appreciates your partnership in assuring the health and well-being of Oregon children and adults who receive the nutrition benefits of the CACFP.

If you have questions concerning this new policy, please contact your assigned Child Nutrition Specialist.