TO: ESD and District Superintendents, School Principals, District Testing
Coordinators, District Information Technology Managers
RE: 2005-06 AYP and School and District Report Cards
Summary: This memo communicates policy decisions related to determining
Adequate Yearly Progress (AYP) and school report card ratings for
2005-06, serves as notification of the timeline for issuing reports for
2005-06, and requests the assistance of districts to ensure accurate
reports are provided for all schools and districts.
Letter Requirement: If boundary,
program, and/or grade level changes have occurred, districts must
notify the Department via letter. The letter must include details of
the boundary or program change, the amount of population shift, and the
school year when the changes occurred. The letter must be signed by the
superintendent and postmarked on or before May 17, 2006. Please address
the letter to Jon Bridges, Oregon Department of Education, 255 Capitol
St. NE, Salem, OR 97310-0203.
AYP and Report Card Policy Changes:
A comprehensive list of policy changes for 2005-06 is available at: http://www.ode.state.or.us/search/page/?id=1193
Note that many of the changes are subject to approval by the U.S.
Department of Education of amendments to Oregon's Accountability
workbook. 2005-06 Policy and Technical Manuals for AYP and Report Card
are posted on the ODE website.
Including Growth in AYP:
Oregon's proposal for including student growth in AYP determinations
beginning in 2005-06 was submitted to the U.S. Department of Education
on February 17, 2006. The proposal is posted at: http://www.ode.state.or.us/data/reportcard/orgrwthmdlprpsl.pdf
In May, the federal government will announce decisions on proposals submitted by states.
Key Dates for Accountability Reporting:
A complete schedule of key dates in April through October for district
data submission, data validation, and accountability reporting is
available at: http://www.ode.state.or.us/search/page/?id=1193
ODE intends to strictly adhere to this timeline in order to meet reporting requirements under NCLB. Failure
to validate or submit data in a timely manner may cause a school or
district to not meet AYP or receive inaccurate ratings on the Report
Card. Reminder: Prior to the public release of the Preliminary and
Final AYP Determinations and School and District Report Cards, schools
and districts will be given a courtesy preview of their ratings and
report cards. During this short preview period, data will be changed
only if the Department has made an error in generating the report.
Data Sources for AYP and Report Card:
AYP and Report Card use a number of data collections as inputs used to
calculate values used in the reports. Some inputs are lagged one year
(prior school year collection: 2004-05) and other data collections will
be used from the current school year (2005-06). Schools and districts
are advised to review the Schedule of Due Dates and the Key Dates
document to ensure sufficient staff are available for submission and
validation of data. A list of data elements reported in the report
card, the collection source, and due dates for submission and
validation is available at: https://district.ode.state.or.us/apps/info/docs/RC_Data_Validation_schedule_posted.xls
Definitions of data elements to assist districts in the validation process are available at: https://district.ode.state.or.us/apps/info/docs/ReportCardValidationHelpDoc0506.doc
Schools Receiving Report Cards and AYP Designations:
A list of schools and districts that will receive report cards for the
2005-06 school year and whether or not a school received Title I
funding will be posted as part of the spring validation window for
report card data elements. Please verify this information is correct.
Boundary or Program Changes:
40% or more of a school population is newly attending the school
because of boundary, program, and/or grade level changes, the school
may be considered a new school in 2005-06 and will not receive an AYP
designation or an overall rating on the school and district report
cards. The population change must be a result of boundary, program, or
grade level changes, not due to mobility.
If you have questions about any of the above, please contact Jon Bridges at 503-378-3600 ext. 2287 or e-mail email@example.com
Office of Assessment & Information Services
(503) 378-3600, Ext 4494