ODE News Report Cards

Spanish and English School and District Report Cards Final Preview

Thu, 3 Oct 2013 15:40:00 GMT

The final preview of the school and district report cards will be October 3, 2013. A WebEx will be held Monday, October 7, 2013 from 9:30 to 10:30 AM to present embargoed report card results. The public release of the Report Cards will be Thursday, October 10, 2013. Note that all WebEx times are based on Pacific Standard Time (PST).

For more information on the 2012-13 Report Cards, please visit: http://www.ode.state.or.us/search/page/?id=3881.

For more information on the Report Card redesign, please visit: http://www.ode.state.or.us/search/page/?id=3942.

Spanish School and District Report Cards Available for Preview

Thu, 19 Sep 2013 20:00:00 GMT

The Spanish versions of the 2012-13 school and district report cards are now available for district preview. The English versions of the report cards have been available since Thursday, September 12.

The report cards have been redesigned based on recommendations from an external Report Card Steering Committee. Key features of the redesign include a Letter from the Principal/Superintendent and a Curriculum and Resources section. These sections, in the Spanish version, have been specifically designed to accommodate translation from the English version.

The September 19 preview will serve as the first opportunity for districts to review their Spanish submissions. The Spanish version previews are available in the Achievement Data Insight application on the Secure District Website.

ODE hosted a video training on the Report Cards on Thursday, September 12 from 2:00 to 3:30 p.m. This training provided an overview of the report cards and detailed explanations of ...MORE

Supplemental Report Card Data Validation Window Closes on September 23

Thu, 19 Sep 2013 16:19:00 GMT

Supplemental Report Card Validation: The validation period runs from September 12 through September 23, 2013 (Spanish versions are available September 19). The validation period is designed to allow districts and schools to revise and resubmit the customized form (spreadsheet) for the Supplemental Report Card Data collection. This is the last chance for quality assurance before the report cards are made public.

Summary Report Card Resubmission Process: To submit revised data for the Supplemental Report Card Data collection, enter changes in your original form (spreadsheet) and resubmit following the same process as the initial submission. Include the letter and curriculum sections in both Spanish and English, as well as the On Track data.

Important Reminders:

Submission of the revised form (spreadsheet) will replace the original submission in its entirety.
Do not alter the spreadsheet form in any way including ...MORE

Supplemental Report Card Data Validation Window

Fri, 13 Sep 2013 16:35:00 GMT

Supplemental Report Card Validation: The validation period runs from September 12 through September 23, 2013. The validation period is designed to allow districts and schools to revise and resubmit the customized form (spreadsheet) for the Supplemental Report Card Data collection. This is the last chance for quality assurance before the report cards are made public.

Summary Report Card Resubmission Process: To submit revised data for the Supplemental Report Card Data collection, enter changes in your original form (spreadsheet) and resubmit following the same process as the initial submission. Include the letter and curriculum sections in both Spanish and English, as well as the On Track data.

Important Reminders:

• Submission of the revised form (spreadsheet) will replace the original submission in its entirety.

• Do not alter the spreadsheet form in any way including unlocking or altering character limits.

...MORE

School and District Report Card Validation Opened on September 12, 2013

Thu, 12 Sep 2013 18:43:00 GMT

The redesigned 2012-2013 School and District report cards are now available for district preview on the ODE secure district site. These reports are available in the "Report Card" validation within the Achievement Data Insight application.

This preview also provides the first opportunity for schools and districts to review their Letter from the Principal/Superintendent and Curricululum and Learning Environment data that they submitted throught the Supplemental Report Card data collection.

Spanish versions of the report cards will be posted for district preview on September 19. The final preview of the report cards will be October 3, which will included suppressed rating details. The public release of the school and district report cards and ratings will be October 10.

ODE is hosting a video training on the report cards on September 12 from 2:00pm to 3:30pm. You can join this training and view the handouts at https://district.ode.state.or.us/search/page/?id=226.

The final preview of the school and district report cards ...MORE

Supplemental Report Card Data Validation

Fri, 30 Aug 2013 18:05:00 GMT

Summary Report Card Preview: The summary report card preview will be available Sept 5. The letter and curriculum sections will be added Sept 12. The Summary Report Card can be accessed by districts through the secure Achievement Data Insight (ADI) application on the District website.

Supplemental Report Card Validation: The validation period runs from September 12 through September 23, 2013. The validation period is designed to allow districts and schools to revise and resubmit the customized form for the Supplemental Report Card Data collection. This is the last chance for quality assurance before the report cards are made public.

Summary Report Card Resubmission Process: To submit revised data for the Supplemental Report Card Data collection, enter changes in your original form (spreadsheet) and resubmit following the same process as the initial submission. Include the letter and curriculum sections in both Spanish and English, as well as the On ...MORE

Supplemental 2012-13 Report Card Data Collection - Final Update

Thu, 29 Aug 2013 00:10:00 GMT

Deadline: August 30, 2013 is the deadline to submit the completed 2012-13 School and District Report Card Supplemental Data Collection templates in both English and Spanish.

The completed templates, in both English and Spanish, must be submitted to ODE as files using the Secure File Transfer Process. The templates may be zipped and submitted as a district. Detailed instructions on the submission process are available here: http://www.ode.state.or.us/search/page/?id=3946.

Process for Missing Report Card Data: English and Spanish versions of the Superintendent and Principal letters, as well as the school curriculum and learning and district curriculum and environment information (Racial Equity in Hiring and Student Wellness Policy), must be received by August 30, 2013.

How to Enter Freshmen on Track Data

Wed, 21 Aug 2013 22:27:00 GMT

The instructions given in the Supplemental Report Card Data template seem to have caused some confusion. Although the definition given for Freshman on Track is correct, it is not clear what needs to be input into the cells.

For the Supplemental Report Card Data template, enter counts, not percentages. In contrast, the Achievement Compact application will only accept a percentage, which you have to calculate yourself.

If you have questions regarding this, please contact Kevin Hamler-Dupras at: Kevin.Hamler-Dupras@state.or.us .
For more on the School Report Card Redesign visit: http://www.ode.state.or.us/search/page/?id=3942.

Reminder: Last Day to Make Edits to Assessment Records for Accountability Reporting

Tue, 13 Aug 2013 23:03:00 GMT

The last day to make edits to assessment records will be Friday, August 16, at 5 PM. Districts who have not already done so should review the data available in the Achievement Data Insight (ADI) application to determine whether additional edits are necessary. Training on the ADI is posted at https://district.ode.state.or.us/search/page/?id=226.

For further information, please contact your Regional ESD partners .

Reminder: Last Day to Make Edits to Third Period Cumulative ADM for Accountability Reporting

Tue, 13 Aug 2013 22:59:00 GMT

The last day to make edits to Third Period Cumulative ADM will be Friday, August 16, at 5 PM. Districts who have not already done so should review the data available in the Achievement Data Insight (ADI) application to determine whether additional edits are necessary. Training on the ADI is posted at https://district.ode.state.or.us/search/page/?id=226.

To request an extension for Third Period Cumulative ADM this week, please contact your Regional ESD partners or Isabella Jacoby .

School and District Report Card Validations Refreshed on August 15

Tue, 13 Aug 2013 21:52:00 GMT

On August 15 ODE will update the Achievement Data Insight validations to reflect data submitted/edited by August 9. The validations that will be updated include:

Attendance
Spring Membership
Student Performance for Reading, Mathematics, Writing, and Science
Report Card (school and district details)
Not Chronically Absent
Student Enrollment

The last day to make edits to the data sources for these validations is Friday, August 16, at 5 PM. The final refresh of this data will be August 22.

For further information, please contact your Regional ESD partners or Jon Wiens .

Refinement of Freshmen on Track

Thu, 8 Aug 2013 21:44:00 GMT

In order to better align Achievement Compacts with the New Oregon Report Card, OEIB has authorized using the data provided in the Supplemental Report Card Data Submission for Freshmen on Track for next year's Achievement Compacts (the ones setting targets for 2014-15). Although this requires a slight refinement of the definition of Freshmen on Track used for Achievement Compacts going forward, districts do not need to change what they are doing for the current round of Achievement Compacts (the ones setting targets for 2013-14), nor do they need to go back and revise any Freshmen on Track data already submitted. Remember that the Freshmen on Track data need to be entered as counts, not percentages.

If you have questions regarding this, please contact Kevin Hamler-Dupras at: Kevin.Hamler-Dupras@state.or.us .
For more on the School Report Card Redesign visit: ...MORE

New Report Card Validations Now Open in ADI

Thu, 8 Aug 2013 21:19:00 GMT

Two new report card validations opened in the Achievement Data Insight (ADI) application last week. These validations will be used to populate portions of the School Profile and District Profile sections on the new report cards (see sample report cards).

Student Enrollment: this validation displays counts of students by grade level and subgroup, based on the attending district or school in the Spring Membership extract.

Not Chronically Absent: this validation displays a student's total days present and absent, within the attending district or school in the Spring Membership extract. Flags are included to indicate which students are included as “Not Chronically Absent” (present for at least 90% of their total membership days).

These validations will remain open until August 16.

If you have questions, please review the instructions available at the bottom of each validation, use the “Ask a Question” feature, or contact ...MORE

Interpreting School Ratings

Thu, 8 Aug 2013 21:05:00 GMT

When interpreting report card ratings, it is helpful to keep the following descriptions in mind for the overall rating:

Level 1 = Falls into the bottom 5% of schools
Level 2 = Falls between 5% and 15% of schools
Level 3 = Falls between 15% and 44% of schools
Level 4 = Falls between 44% and 90% of schools
Level 5 = Falls into the top 10% of schools

Generally, a school that receives an overall rating of Level 4 or 5 is above average. Those at the low end of Level 4 would be considered average, while those with a rating of Level 3 or lower would be below average.

The overall rating is based on a weighted average of ratings for Achievement, Growth, Subgroup Growth, and, for high schools, Graduation and Subgroup Graduation. In terms of Annual Measurable Objectives (AMOs), a Level 4 or better in Achievement corresponds to meeting the AMO; a Level 3 or better in Graduation corresponds to meeting the AMO. ...MORE

Smarter Balanced Practice Test News

Thu, 8 Aug 2013 19:00:00 GMT

Help Desk Support:

On August 1, support for the Practice Test opened. The scheduled days and hours of operation will be Monday through Friday 7 a.m. eastern time to 4 p.m. Hawaii time (excluding holidays). You can call the Help Desk toll-free at 1-855-833-1969 or email us at smarterbalancedhelpdesk@ets.org . ETS associates are trained to handle a variety of inquiries. Questions regarding accessing the practice test, practice test accommodations, use and purpose of the practice test, and technical issues related to taking the practice test are welcomed and encouraged.

Practice Test Enhancements Starting August 15

Special forms for Math (Spanish glossary, Braille, and Text-to-Speech for Grades 4, 5, 6, and 8)
Special forms for English Language Arts (ELA) (Braille and Text to Speech for Grades 3, 5, 6, and 8)
Math per ...MORE

District Details/AMO Validation Available August 8

Wed, 7 Aug 2013 15:09:00 GMT

The District Detail/AMO reports will be available for review on August 8 on the ODE secure district site. These reports are available in the "Report Card" validation within the Achievement Data Insight application. The validation will close on August 16 and final reports will be available for district review on August 22. The district details will be publicly released on October 10.

These reports displays district level data for four indicators (i.e., achievement, growth, graduation, and assessment participation) disaggregated by subgroup and by grade band. The report also indicate whether districts have met AMO targets for achievement, graduation, and participation by subgroup. Specifically, a "Level 4" or higher for achievement, a "Level 3" or higher for graduation, and a "Met" for participation indicate that a district has met the respective AMO.

Please visit https://district.ode ...MORE

Assessment and Accountability Checklist for 2013-14 Posted

Thu, 25 Jul 2013 17:09:00 GMT

The 2013-14 Assessment and Accountability Checklist has been posted and is available at: http://www.ode.state.or.us/wma/teachlearn/testing/admin/asmtacctbltychecklist1314.pdf

This initial version covers the period of July 1, 2013 through June 30, 2014. Events occurring from July 2014 - October 2014 will be added during the fall.

If you have any questions regarding the overall structure or content, please contact Kathy Busby, at kathy.busby@state.or.us , or by phone at 503-947-5844.

Supplemental 2012-13 Report Card Data Collection Window

Wed, 24 Jul 2013 17:26:00 GMT

The 2012-13 Report Card Supplemental Data Collection window is now open. Customized Excel workbook templates have been made available at http://www.ode.state.or.us/search/page/?id=3946. These templates include blank grey cells for you to input data for both Spanish and English versions of the Principal or Superintendent Letter and Curriculum and Learning Environment data. The completed template, including both Spanish and English messages, must be submitted to ODE no later than August 30, 2013.

This type of submission, which requires messages from both Principals and Superintendents, is new. Districts should anticipate additional time will be required to complete translations into Spanish, which is a requirement. You can find the current Report Card prototypes, along with the Report Card Steering Committee Final Report, on the ODE website at http://www.ode.state. ...MORE

School and District Report Cards for 2012-13

Wed, 24 Jul 2013 17:04:00 GMT

The New Oregon Report Cards are projected to be available for the districts to preview in mid-August on the Achievement Data Insight (ADI) validation site. The Report Card Detail reports are already available on ADI. Public release of the school and district report cards remains scheduled for October 10. If you do not have access to the ADI application, please contact your district security administrator. Permissions must be granted separately for each individual validation.

Revised sample draft reports have been posted at http://www.ode.state.or.us/search/page/?id=3942, where you can also access additional information.

School and District Report Card Trainings

Wed, 24 Jul 2013 16:49:00 GMT

The WebEx on the Summary Report Card has been moved from August 1 to August 15 from 2:00 to 3:00 PM.

There will be a presentation August 1 on the Report Card Rating Details and Supplemental Report Card Data at COSA's Summer Assessment Institute. This presentation will be at the 10:45 and 2:30 Breakout Sessions, entitled “How to Read School and District Report Cards for 2012-13.”

A WebEx on these topics was given July 12. The recording of this training and associated PowerPoint can be found at: https://district.ode.state.or.us/search/page/?ID=226.

Report Card Validation Refresh Dates

Thu, 18 Jul 2013 00:08:00 GMT

PLEASE NOTE: The next refresh of report card data in the Achievement Data Insight (ADI) validation application will be August 1. The refresh that was supposed to occur July 25 has been canceled. The last day for changes before the refresh is July 26. The remainder of the schedule remains the same:

< ...MORE

2013 - 2014 Assessment and Accountability Checklist Posted

Fri, 12 Jul 2013 20:37:00 GMT

The 2013-14 Assessment and Accountability Checklist has been posted at http://www.ode.state.or.us/wma/teachlearn/testing/admin/asmtacctbltychecklist1314.pdf

Assessment testing windows for the 2013-14 school year
Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment results
Data collection windows, related to the school and district accountability reports for the 2013-14 school year
Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports

Supplemental 2012-13 Report Card Data Collection Templates Posted

Fri, 12 Jul 2013 19:03:00 GMT

Customized Excel workbook templates have been made available at http://www.ode.state.or.us/search/page/?id=3946. These templates include blank grey cells for you to input data for both Spanish and English versions of the Principal or Superintendent Letter and Curriculum and Learning Environment data. The completed template, including both Spanish and English messages, must be submitted to ODE no later than August 30, 2013.

This type of submission, which requires messages from both Principals and Superintendents, is new. Districts should anticipate additional time will be required to complete translations into Spanish., which is a requirement. You can find the current Report Card prototypes, along with the Report Card Steering Committee Final Report, on the ODE website at http://www.ode.state.or.us/search/page/?id=3942. Slight changes are still being made to ...MORE

Important Update on Supplemental 2012-13 Report Card Data Collection

Fri, 28 Jun 2013 22:34:00 GMT

We know this is an incredibly busy time as you finalize your educator evaluation assurance form submissions. Please note that there is no immediate action needed on the information below. We simply wanted to provide the following information about the new August Report Card submission deadlines so you could begin planning prior to leaving for the summer.

The new Oregon Report Card provides an opportunity to convey a clearer, deeper and more engaging picture of how our schools are doing. On June 21,2013, ODE sent out an Executive Numbered Memo describing the new Report Card and some of its new features including elements not previously submitted by Oregon schools and districts. We are committed to providing meaningful and relevant information to your families and communities through these new Report Cards, and we need your help in telling your story and personalizing this information.

To populate these new, more personalized, sections of the Report Card you will ...MORE

DRAFT School and District Report Card Policy and Technical Manual Posted

Wed, 26 Jun 2013 21:37:00 GMT

ODE has posted a DRAFT Report Card Policy and Technical Manual. The draft manual includes detailed information on the Report Card school rating methodology. ODE shall update this manual in July to include information on the redesigned school and district report cards. For a copy of the draft manual, please visit http://www.ode.state.or.us/search/page/?id=3881.

Report Card Validation Training Postponed

Thu, 20 Jun 2013 19:00:00 GMT

The Report Card Video Training scheduled for June 20 is cancelled and will be re-scheduled for early July. More information will be posted in the Assessment & Accountability Update for this week.

For information on how to join this training, and for archived Report Card and Student Centered Staging trainings, please visit https://district.ode.state.or.us/search/page/?ID=226.

Report Card Validations for 2012-13 Open in June and July

Wed, 19 Jun 2013 17:29:00 GMT

Validations currently open. ODE held a Video Training on these validations on June 12.

Highly Qualified Teachers
Performance and Participation for Reading, Math, and Science
Spring Membership
Attendance

Validations opened on June 20. ODE will be holding a Video Training on this validation on July 12 from 2 to 3:30 PM.

Student Growth for Reading and Mathematics

Validations opening on July 11. ODE will be holding a Video Training on this validation on July 12 from 2 to 3:30 PM.

Report Card Rating Details

For information on how to join these trainings, and for an archived presentation of the new Achievement Data Insight Validation site, please visit the https://district.ode.state.or.us/search/page/?ID=226.

Report Card Validation Training Moved from June 20 to July 12

Wed, 19 Jun 2013 17:27:00 GMT

The Report Card Video Training has been moved from June 20 to July 12 at 2 PM. This training will focus on the growth model and school rating system. For information on how to join this training, and for archived Report Card and Student Centered Staging trainings, please visit https://district.ode.state.or.us/search/page/?ID=226.

Report Card Validations for 2012-13 Opening in June

Wed, 5 Jun 2013 18:12:00 GMT

Validations opening on June 6. ODE will be holding a Video Training on these validations on June 12 from 2 to 4 PM.

Highly Qualified Teachers
Performance and Participation for Reading, Math, and Science
Spring Membership
Attendance

Validations opening on June 20. ODE will be holding a Video Training on these validations on June 20 from 2 to 4 PM.

Student Growth for Reading and Mathematics
Report Card Rating Details

New District Validation Site Video Training/WebEx moved to June 6, 2013

Tue, 4 Jun 2013 21:55:00 GMT

The Video Training/WebEx "How to use the Achievement Data Insight Validation Site" has been rescheduled for Thursday, June 6 at 10 AM and will be recorded for later viewing. This WebEx will introduce the new enhanced district validation site which will be used for Report Card and other validations starting on June 6. Enhancements include the ability to download aggregate and student level data directly from the validation site. Handouts will be available on the Video Training website: https://district.ode.state.or.us/search/page/?id=226.

To join the online meeting, go to https://oregoned.webex.com/oregoned/j.php?ED=228214087&UID=496451042&RT=MiM0 and enter your name and email address. No password is required for this meeting.

Additional timelines are available in the Assessment and Accountability Checklist at < ...MORE

New District Validation Site Video Training/WebEx on June 4, 2013

Mon, 3 Jun 2013 17:44:00 GMT

The Video Training/WebEx "How to use the Achievement Data Insight Validation Site" is scheduled for Tuesday, June 4 at 2 PM and will be recorded for later viewing. This WebEx will introduce the new enhanced district validation site which will be used for Report Card and other validations starting on June 6. Enhancements include the ability to download aggregate and disaggregated data directly from the validation site. Handouts will be available on the Video Training website: https://district.ode.state.or.us/search/page/?id=226.

To join the online meeting, go to https://oregoned.webex.com/oregoned/j.php?ED=226823717&UID=496451152&RT=MiM0 and enter your name and email address. Password: training123.

Additional timelines are available in the Assessment and Accountability Checklist at http://www.ode.state.or.us/search/page/?id=472. Please note the revision history on pages 46-47.

Report Card Validations for 2012-13

Wed, 24 Apr 2013 19:14:00 GMT

The schedule for district validations of Non-Assessment data (used on the School and District Report Cards) can be found at: https://district.ode.state.or.us/wma/training/docs/rc_collectionvalidationdates_1213.xls .

Validations open from April 4 to May 3 are:

Staff FTE and Teacher Characteristics
Class Size

Validations open from April 25 to May 23 are:

Actual Expenditures 2011-12 (General Fund Expenditures)
ESD Direct Support 2011-12 (ESD Support)
Institutions to be Reported in Report Card (includes institution name, grade range, and Title I flags)

NOTE: Requests for recognition of boundary changes applicable to the 2012-13 School and District Report Cards are due to ODE no later than noon o ...MORE

Last day for changes	Refresh date in ADI
July 26	August 1, 2013
August 2	August 8, 2013